Department Of Human Settlement And Urban Development Quezo Tender

Description Request For Quotation The Department Of Human Settlements And Urban Development (dhsud) Would Like To Invite Your Company To Submit A Quotation Or Proposal For The Following Procurement Activity: Request For Quotation No. Rfq No. 03-0090 Procurement Activity Procurement Of Rental Of Three (3) Units Monochrome 3 In 1 (copy, Print, Scan), Heavy Duty Machines And Seven (7) Units Colored 3 In 1 (copy, Print, Scan) Machines From April To December 2024 Mode Of Procurement Small Value Procurement Approved Budget For The Contract (abc) Two Hundred Eighty Two Thousand Six Hundred Pesos (php 282,600.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges. Deadline For The Receipt Of Quotations Or Bid Proposal On Or Before 10:00 Am Of March 8, 2024. Delivery Schedule Delivery Of Goods/items Shall Be Three (3) Working Days Upon Receipt Of The Approved Purchase Order. The Minimum Technical Specifications For The Items Are As Follows: Item No. Qty. Unit Item, Description, & Minimum Specifications 1 3 Units Monochrome 3 In 1 (copy, Print, Scan) Machine • Copying Process/type Iepm (dry Process)/laser Technology • Original Reading Method Ccd Line Sensor • Copy/print Resolution 2400x600 Dpi (with Smoothing) • Copy/print Speed Is At Least 35/45 Ppm • Warm Up Time Appx 20 Seconds • First Copy Time 3.7 Seconds • Duty Cycle 125k/150k • Multiple Copying Up To 999 Copies • Standard Paper Supply 2x550 Sheet, 100-sheet Stack Feed Bypass • Maximum Paper Supply – Up To 3,200 Sheets • Acceptable Paper Size Cassette: Statement-r To Ledger (17-28lbs) Bypass: Statement-r To Ledger (17-110lbs); Lcf; Letter (1728 Lbs) • Special Paper Bypass Envelope, Tab Sheet • Memory Is At Least 1gb Ram, 60 Gb Hdd • Reduction/enlargement 25% To 400% • Bypass Tray 100 Sheets Feed Bypass • Control Panel 8.5’’ Wide Vga Color Touch Screen • Dimension Apprx 23 X 23 X 30 • Weight Apprx 132 Lbs • Power Supply 115volts; 15 Amps • Power Consumption Max 1.5kw • 7,000 Copies Per Month • Free Refill Of Toner/ink Consumables • Free Supply And Replacement Of Parts And Maintenance 2 7 Units Colored 3 In 1 (copy, Print, Scan) Machine • Printing Method Precision Core Print Head • Nozzle Configuration 400 Nozzles Black, 128 Nozzles Per Color • Minimum Droplet 3.3pl, With Variable Sized Droplet Technology • Ink Technology Pigment Black And Dye Colour Inks • Printing Resolution Is At Least 4, 800x1, 200 Dpi • Application Home, Office Desktop • All In One Functions Print, Scan Copy • Printing Speed Iso/iec 24734 15 Pages/min Monochrome, 8 Pages/min Colour • Printing Speed Is At Least 69 Seconds Per 10x15cm Photo (premium Glossy Photo Paper), 20 Pages/min Colour (plain Paper 75 G/m2) 33 Pages/min Monochrome (plain Paper 75 G/m2), 33 Pages/min Monochrome (plain Paper 75 G/m2) • 6.5 A4 Pages/min Monochrome, 4.5 A4 Pages/min Colour • Black, Cyan Yellow Magenta • Single-sided Scan Speed (a4 Black) 300 Dpi 1.5msec/line • Single-sided Scan Speed (a4 Colour) 300 Dpi 7 Msec/line • Scanning Resolution Is At Least 1 200 Dpi X 2, 400 Dpi (horizontal X Vertical) • Output Formats Bmp, Jpeg, Tiff, Pdf • Scanner Type Contact Image Sensor (cis) • Paper Formats Legal, 16:9, 10 X 15cm, 9 X 13cm, Letter, Dl (envelope), No. 10 (envelope), C6 (envelope), C4 (envelope), B5, A6, A5, A4 • Automatic Document Feeder 30 Pages • Output Tray Capacity 30 Sheets • Multi-function 250 Sheets Standard, 250 Sheets Maximum, 20 Photo Sheets • Product Weight 7.3kg • Compatible Operation Systems Mac Windows • Interfaces Usb Ethernet Wifi, Wifi Direct • Black Yield 14,000 Pages • Colour Yield 11,200 Pages • Free Refill Of Toner/ink Consumables • Free Supply And Replacement Of Parts And Maintenance • Unlimited Copies Per Month Other Requirements  The Provider Must Install A Service Unit If The Machine Cannot Be Repaired Within 24 To 48 Hours.  The Provider Shall Respond To Any Service Call Within 2 Hours From 7:00 Am To 5:00 Pm Monday To Friday.  The Provider Shall Conduct On-site Training On The Scheduled Agreed Upon By The Agency And The Owner.  The Provider Shall Be Responsible For The Monitoring Of The Consumables And Maintenance Of The Machines.  Delivery And Installation Shall Be Shouldered By The Provider. Terms And Conditions: 1. Payment Shall Be Made Upon Completion Of Service/delivery And Submission Of The Supporting Documents (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); 2. Kindly Accomplish The Attached Reply Slip Correctly And Accurately. Please Do Not Alter The Contents Of The Form In Any Way; 3. All Technical Specifications Are Mandatory. Failure To Comply With Any Of The Said Requirements Shall Be A Cause For The Disqualification Of Your Quotation; 4. The Department Shall Have The Right To Inspect The Goods To Check Its Conformity With The Required Minimum Technical Specifications; 5. Issuance Of Official Receipts (or) Or Sales Invoice (si) In The Name Of The Department Of Human Settlements And Urban Development (dhsud) Is Mandatory. The Supplier Shall Bear The Cost Of Mailing The Ors Or Sis. The Supplier Shall Be Responsible For Bearing Any Bank Charges And/or Service Charges That May Be Incurred By The Department In Case Of Payment Requests Via Check Deposit; 6. Please Submit The Latest Copy Or E-copy Of The Following Documentary Requirements: A. Philgeps Registration Number / Certificate Of Philgeps Membership; B. 2024 Mayor’s Permit/business Permit; (note: In Case The Permit Has Recently Expired, Please Submit The Old Permit And Attach The Official Receipt For The Renewal Application Thereof.) C. Signed Omnibus Sworn Statement (oss); Note: A Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To The Processing Of Payment. If The Authorized Representative Listed On The Reply Slip Is Not The Same Person Who Executed The Omnibus Sworn Statement (oss) Kindly Attach A Copy Of The Notarized Special Power Of Attorney (spa) Together With The Valid Government-issued Identification Card Of Both Signatories. D. Supporting Documents (as May Be Applicable): For Sole Proprietorships – Dti Business Name Registration; For Partnerships Or Corporations - A Notarized Special Power Of Attorney, Or A Notarized Secretary’s Certificate, Whichever Is Applicable (bidders With Previously Submitted Eligibility Requirements, Provided They Are Current And Updated, Are No Longer Required To Submit The Said Documents.) Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And The Above Mentioned Documentary Requirements Through Personal Delivery, And In A Sealed Envelope, To The Procurement Division Located At The 8th Floor, Dhsud Building, Kalayaan Avenue Corner Mayaman Street, Diliman, Quezon City, Or Through Electronic Mail At Procurement@dhsud.gov.ph. The Dhsud Bids And Awards Committee (bac) Will Recommend The Award Of The Contract To The Dhsud Head Of The Procuring Entity (hope) Of A Bidder With The Single/lowest Calculated Responsive Bid (scrb/lcrb) Pursuant To Section 37.1.1 Of The 2016 Revised Irr Of Ra 9184. With The End View Of Obtaining The Contract Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184, Dhsud Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, To Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s. For Questions And/or Clarifications, Please Contact The Procurement Division At Telephone Number 8424-4080 (local 1833). (original Signed) Dr. Abrian Joy B. Orencia Oic, Procurement Division   Reply Slip Procurement: Procurement Of Rental Of Three (3) Units Monochrome 3 In 1 (copy, Print, Scan), Heavy Duty Machines And Seven (7) Units Colored 3 In 1 (copy, Print, Scan) Machines From April To December 2024 Request For Quotation No.: 03-0090 S. 2024 _______________ Date Dr. Abrian Joy B. Orencia Head, Bac Secretariat/oic-procurement Division Department Of Human Settlements And Urban Development 8th Floor, Administrative Services Dhsud Bldg. Kalayaan Avenue, Cor. Mayaman St. Quezon City Dear Dr. Orencia: This Is To Submit The Following Bid Quotation/proposal For The Subject Procurement With A Total Bid Price Of __________________________________ Pesos (php________.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges: Quantity Unit Description I Hereby Certify That The Above Bid Quotation/proposal Is True And Correct, And I Accept The Rights Of The Department Of Human Settlements And Urban Development, As The Procuring Entity, Under Section 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Thank You. Truly Yours, Name Of Company: ____________________________________________ Name Of Authorized Representative: _______________________________ Designation/position: ____________________________________________ Address: _____________________________________________________ Telephone No./mobile No.: _______________________________________ Email Address: ________________________________________________ Philgeps Registration No. : ______________________________________ Landbank Account No.: _________________________________________ If With Ada, Kindly Indicate The Landbank Account Name And Account Number; If None, Please Indicate To Whom Checks Should Be Made Payable To : _____________________________________ Tin: __________________________ Vat-registered: Vat󠄀 ( ) Non-vat ( ) Signature: ____________________________________________________ Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] [kindly Fill Out This Template Accordingly By Completing The Needed Information And Deleting The Non-applicable Provisions That May Be Deleted.] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]