Department Of Human Settlement And Urban Development Quezo Tender

Description Request For Quotation Doc Control No. : Form-as-pd-002 Revision No: 0 Effectivity Date : 1 September 2023 The Department Of Human Settlements And Urban Development (dhsud) Would Like To Invite Your Company To Submit A Quotation Or Proposal For The Following Procurement Activity: Request For Quotation No. Rfq No. 04-0165, S. 2024 Procurement Activity Supply Of Labor, Tools, Materials And Technical Supervision For The Pest Control And Disinfection Services For Dhsud Central Office Building (1st Rebidding) Mode Of Procurement Negotiated Procurement – Small Value Procurement (section 53.9) Approved Budget For The Contract (abc) One Hundred Thousand Two Hundred Sixty-nine Pesos And 00/100 (php100,269.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges. Deadline For The Receipt Of Quotations Or Bid Proposal On Or Before 1:00 Pm, 8 April, 2024. Delivery Schedule Delivery Of Goods/items Shall Be Seven (7) To Twenty (20) Calendar Days Upon Receipt Of The Approved Purchase Order. The Minimum Technical Specifications For The Said Activities Are As Follows: Terms Of Reference Supply Of Labor, Tools, Materials And Technical Supervision For The Monthly Pest Control And Disinfection Services Of The Dhsud Central Office Building For Cy 2024. I. Background/rationale The Dhsud Occupies As Its Central Office A 9th Story Building Located At Kalayaan Avenue, Corner Mayaman Street, Diliman Quezon City. This Project Covers General Pest Control And Disinfection Maintenance Services Of The Dhsud Offices And Its Premises To Eradicate The Infestation Of Pests/insects And Kill Bacteria/viruses In Order To Provide A Healthy And Conducive Work Environment To All Officials And Employees, As Well As To The People And Stakeholders Who Will Transact Business With The Department. Ii. Contract Period The Contract Period Is For Nine (9) Months From April To December 2024 With The Delivery Of Services To Start From The Approval Of The Purchase Order. Iii. Approved Budget For The Contract (abc) The Abc For The Project Is One Hundred Thousand Two Hundred Sixty-nine Pesos And 00/100 (php100,269.00) Inclusive Of All Applicable Government Taxes As Included In The Dhsud Approved Annual Procurement Plan For Fy 2024. Iv. Scope Of Work The Service Provider Shall Provide The Department With The Following Services: 1. The Service Provider Shall Provide All Labor, Materials, Tools, Equipment, Supervision, And Other Incidentals For The General Pest Control And Disinfection Of The Dhsud Building. 2. Provision Of At Least Nine (9) Monthly Comprehensive Treatments Of Pest Control And Disinfection Services For The Contract Duration; 3. Conduct Of Thorough Survey And Inspection Of Dhsud Offices And Its Premises To Pinpoint Pest Infestations And Installation Of Control Mechanisms For Pest Exclusion And Prevention; 4. Conduct Of Monthly Monitoring And Assessment Of The Department’s Offices And Premises For Signs Of Infestation And Submit A Report Thereof To The Director Of The Administrative Service; And 5. Sanitizing With Disinfectant All Areas To Kill Any Viruses And Bacteria. . V. Duties And Responsibilities Of The Service Provider The Service Provider Shall: • Conduct Of A Comprehensive Pest Control And Disinfection Treatment Services Every Last Sunday Of The Month For All Dhsud Offices And Premises Such As, But Not Limited To Residual Insecticidal Spraying, Misting, Larviciding, And Disinfection; • Regular Treatment By Bait Laying Of Anticoagulant Preparations In Areas Used As Passageways And Harborages Of Rats And Mice, Based On A System Of Permanent/semi-permanent Bait Stations. Supplementary Control Methods Such As Mechanical Traps And Sticky Boards, Plugging/sealing Off Of Holes That May Serve As Entry Points Will Also Be Implemented If Needed; • Cracks, Crevices And Hidden Surfaces Shall Also Be Treated With Insecticidal Solutions. Residual Misting And /or Spraying Shall Be Applied To Areas Where Fogging Treatment Is Not Advisable; • Ensure That All Labor, Materials/chemicals And Other Supplies Needed For The Delivery Of Services Will Effectively Terminate Any And All Pests, Insects, Rodents, Viruses, And Bacteria; • Conduct Of Monthly Monitoring And Assessment Of The Dhsud Offices And Its Premises To Assess The Effectiveness Of Treatment Used And Recommend Changes, If Any Without Cost To The Department; • Use Only Chemicals That Are Duly Approved By The Food And Drug Administration (fda) And Fertilizers And Pest Authority Of The Philippines (fpap) In The Pest And Disinfection Treatments; Submit A Service Treatment Report To Gsd Personnel After Every Treatment Conducted Indicating Therein The Areas That Were Treated And Monitored, Duly Confirmed/acknowledged By The Gsd Personnel Present During The Treatment. Vi. Terms Of Payment The Service Provider Shall Be Paid On A Monthly Basis Upon Inspection And Acceptance By General Service Division And Duly Noted By The Undersecretary For The Administrative And Finance Service, Subject To The Submission Of A Monthly Billing Invoice And Service Treatment Report. Vii. Qualifications Of The Service Provider The Service Provider Shall Submit The Following Documents: 1. Latest Business Permit Showing That Its Primary Business Is Pest Control And Disinfection Services And With At Least Five (5) Years Of Experience In The Business; 2. Philgeps Registration Number; 3 .latest Certificate Of Accreditation From The Food And Drug Administration (fda) Of Accredited Pest Control Organization; 4. Latest Training Certificate Of Pest Control Service Technicians From The Fda Accredited Training/facility Organization; And; 5. Certificate Of Product Registration Of Pesticides To Be Used In The Dhsud From The Fda/fpap And Material Data Sheet From The Distributor Or Manufacturer. Terms And Conditions: 1. Delivery Of Goods/items Shall Be Seven (7) To Twenty (20) Calendar Days Upon Receipt Of The Approved Purchase Order; 2. Payment Shall Be Made Upon Completion Of Service/delivery And Submission Of The Supporting Documents (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents As May Be Required In The Technical Specifications); 3. The Department Shall Have The Right To Inspect The Goods To Check Its Conformity With The Required Minimum Technical Specifications; 4. Please Submit An E-copy Of The Following Documentary Requirements; A. Philgeps Registration Number/certificate Of Philgeps Membership; B. 2023 Mayor’s Permit/business Permit; And (note: In Case The Permit Is Recently Expired, Please Submit The Same And Attach The Official Receipt For The Renewal Application Thereof.) C. Signed Omnibus Sworn Statement (oss): Notarized Omnibus Sworn Statement (oss) Shall Be Submitted By The Lcrb Or Scrb Prior To Processing Of Payment Supporting Documents (as May Be Applicable): For Sole Proprietorship – Dti Business Name Registration; For Partnership/corporations: Notarized Special Power Of Attorney, Or Notarized Secretary’s Certificate, Whichever Is Applicable D. If The Authorized Representative In The Reply Slip Is Not The Same Person Who Executed The Omnibus Sworn Statement (oss) Kindly Attach Copy Of The Notarized Special Power Of Attorney (spa) Together With The Valid Government Issued Identification Card Of Both Signatories Your Quotation Or Bid Proposal Must Be Submitted Together With The Attached Reply Slip And The Above Mentioned Documentary Requirements Through Personal Delivery, And In A Sealed Envelope, To The Procurement Division Located At The 8th Floor, Dhsud Building, Kalayaan Avenue Corner Mayaman Street, Diliman, Quezon City, Or Through Electronic Mail At Procurement@dhsud.gov.ph. The Dhsud Bids And Awards Committee (bac), Through The Concerned End-user Unit And The Bac Secretariat, Shall Recommend The Award Of The Contract To The Head Of The End-user Unit Or Implementing Office, Of The Service Provider With The Single/lowest Calculated And Responsive Quotation Slrq/(lcrq) Pursuant To Section 53.10 Of The 2016 Revised Irr Of Ra 9184. With The End View Of Obtaining The Contract Most Advantageous To The Government Pursuant To Sec. 41 Of The 2016 Revised Irr Of Ra 9184, Dhsud Reserves The Right To Reject Any And All Quotations/bids, To Annul The Procurement Process, To Declare A Failure Of Bidding, To Reject All Quotations/bids At Any Time Prior To Contract Award, Or Not To Award The Contract, Without Thereby Incurring Any Liability To The Affected Bidder/s. For Questions And/or Clarifications, Please Contact The Procurement Division At Telephone Number 8424-4080 (local 1833). (original Signed) Dr. Abrian Joy B. Orencia Oic, Procurement Division Reply Slip Procurement: Supply Of Labor, Tools, Materials And Technical Supervision For The Pest Control And Disinfection Services For Dhsud Central Office Building (1st Rebidding) Request For Quotation No.: 04-0165, S. 2024 _______________ Date Dr. Abrian Joy B. Orencia Oic-procurement Division Department Of Human Settlements And Urban Development 8th Floor, Administrative Services Dhsud Bldg. Kalayaan Avenue, Cor. Mayaman St. Quezon City Dear Dr. Orencia: This Is To Submit The Following Bid Quotation/proposal For The Subject Procurement With A Total Bid Price Of __________________________________ Pesos (php________.00), Inclusive Of All Existing And Appropriate Government Taxes And Charges: Quantity Unit Description I Hereby Certify That The Above Bid Quotation/proposal Is True And Correct, And I Accept The Rights Of The Department Of Human Settlements And Urban Development, As The Procuring Entity, Under Section 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Thank You. Truly Yours, Name Of Company : ______________________________________ Name Of Authorized Representative: ______________________________________ Designation/position : ______________________________________ Address : ______________________________________ Telephone No./mobile No. : ______________________________________ Email Address : ______________________________________ Philgeps Registration No. : ______________________________________ Tax Identification No : ______________________________________ : ______________________________________ Type Of Registration : Vat󠄀 ( ) Non-vat ( ) Payment Details: Bank Name/ Branch : ______________________________________ Bank Account Number : ______________________________________ (note: For Bank Account Maintained Other Than Land Bank Of The Philippines (lbp), The Corresponding Bank Charges Shall Be Borne/paid By The Supplier As Deduction From The Amount Of Payment Transferred To Their Account.) Signature : ______________________________________ Omnibus Sworn Statement (revised) [shall Be Submitted With The Bid] _________________________________________________________________________ Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice]