Department Of Environment And Natural Resources Tender

Description Hiring Of Two (2) Security Guards Of Penro Davao Del Sur For The Period Of January To December 2024 Terms Of Reference (tor) Hiring Of Two (2) Security Guards Of Denr Penro Davao Del Sur Background: The Department Of Environment And Natural Resources Is Mandated To Be The Primary Agency Responsible For The Conservation, Development, Management, Protection And Proper Use Of The Country’s Environment And Natural Resources For The Benefits Of The Present And Future Generations. Under Section 5 (h) Of Republic Act No. 9184, As Reiterated In Section 5 (k) Of Its Implementing Rules And Regulations Part A (irr-a), Procurement Of General Support Services, Falls Under The Definition Of Goods. The Hiring Of Security Guard Is Based On Prevention Over Various Office Crimes Such As Vandalism, Thefts Over Valuable Assets Of The Office, And Assaults That Might Relate To Assets Or Employees Thru Real-time Respond And Tight Monitoring. According To The Government Procurement Policy Board's (gppb) Guidelines On The Procurement Of Security Services, It Is Recognized, However, That The Proper And Efficient Procurement Of Security Services Should Consider A Variety Of Other Factors, Including, But Not Limited To, Contract Length, Internal Governance Standards, Adequacy Of Resources, Levels Of Training, And Adherence Labor And Other Social Legislation. The Organization, Operation, Business, And Activities Of Private Watchman/security Or Detective Agencies, Security Training Institutions/systems As Well As Private Security And Training Personnel Shall Strictly Governed By The Rules And Regulations Implementing Republic Act 5487 Also Known As The Private Security Agency Law. Objectives: Security Services Provide Immediate And Long-lasting Peace Of Mind. There's No Substitute For Physical And Mental Confidence That All Valuables, The Organization And Each Employee Are Safe. In Tense And Threatening Settings, Security Personnel Provide A Sense Of Protection By Providing A Necessary Skill Set. The Main Purpose Of This Hiring Of Security Guard Which Serves To Augment The Organizational Development. The Security And Protection Of Officials And Employees Is Vital In The Delivery Of Effective, Efficient And Economical Public Service Making It Necessary To Engage The Services Of A Duly Qualified And Eligible Security Agency, Subject To The Laws And Regulations On The Procurement Of Security Services, For The Department Of Environment And Natural Resources (denr). The Terms Of Reference (tor) For The Services Of Two (2) Security Guards To Be Assigned At Penro Davao Del Sur Compound As Follows: 1. There Shall Be No Employer-employee Relationship Between Denr-penro Davao Del Sur And The Security Guards And Other Personnel Employed By The Security Agency; 2. Prevent Various Workplace Crimes Such As Vandalism, Theft Of Important Office Goods And Properties (infrastructure), And Assaults On Assets Or Personnel By Providing Real-time Response And Close Surveillance; 3. Reduce The Likelihood Of An Assailant Inflicting Injury By Lowering Crime Rates; 4. Provide A Second Set Of Eyes And Ears At All Times. Purposeful And Distinct In Taking Prompt Action In A Variety Of Settings, Ranging From De-escalating A Crisis To Repelling Hostility. Situational Awareness And Balance Are Fostered By Security; 5. Handle Security Issues In An Efficient Manner Thru Utilizing Clear Judgment To Protect The Asset And Assess The Given Situation For The Best Means Of Action; 6. Handle Unpleasant Situations That Each Employee Would Feel Less Comfortable In Dealing With; 7. Create A Safe Environment. Scope Of The Services: Procuring Entity Shall: 1. Have An Approved Budget For The Contract (abc) Amounting To Six Hundred Nineteen Thousand Eight Hundred Pesos (php 619,800.00) Under The Cy 2024 Approved General Appropriation Act; 2. No Authority To Automatically Deduct Its Claim For Losses And/or Damages From The Agreed Compensation For The Services Of The Guards Due To The Agency Now Withheld Payment Of The Same Without The Approval Of The Agency; 3. Agrees To Escalate The Contract/agreement Rate As Herein Provided To Comply With Labor Laws, Presidential Decrees, General Order, And Other Social Legislation For The Benefit Of The Employees And Working Men, Subject To Availability Of Funds; 4. Pay To The Former The Sum Of Twenty-five Thousand Eight Hundred Twenty-five Pesos (php 25,825.00) Only Per Guard Payable Every 25th Of The Month, That In Addition To Regular Duties, The Agency Shall Render Duties On Saturdays, Sundays, Legal And Special Holidays; 5. Monitor Attendance, Payment Of Salaries, Remittances And Taxes To The Government As Required By Law; 6. Conduct Orientation On Ems, Quality Management System (qms) And Other Policies Concerning Security, Health And Wellness; 7. Conduct Inspection And Require Replacement Of Defective Security Tools And/ Or Equipment By Notifying The Agency; 8. Before End Of Each Year, Procuring Entity Shall Conduct An Assessment Or Evaluation Of The Performance Of The Service Provider; 9. Provide Logbook And Listing Of All Vehicles And List Of Properties/equipment And Denr Penro Davao Del Sur Employees; 10. The Security Guard Shall Be Registered To The Official Biometric Of Denr Penro Davao Del Sur Where He/she Is Assigned; 11. Before End Of Each Year, Procuring Entities Shall Conduct An Assessment Or Evaluation Of The Performance Of The Service Provider/contractor Based On The Set Of Performance Criteria Prescribed Under Section Vii Technical Specifications; And 12. Based On Its Assessment, The Procuring Entity May Pre-terminate The Contract For Failure Of The Service Provider/ Contractor To Perform Its Obligations Thereon Following The Procedure Prescribed Under The Guidelines On Termination Of Contracts Issued By The Government Procurement Policy Board Under Resolution No. 018-2004 Dated 22 December 2004. Agency Shall: 1. To Provide Denr-penro Davao Del Sur With Such Number Of Security Guards Who Are Properly Trained, Licensed, Bonded, Uniformed, Armed And With The Following Qualifications, In Addition To Those Prescribed By The Government Authorities Concerned: A. Filipino Citizen; B. High School Graduate Or Ex-serviceman; C. At Least 21 Years Old But Not More Than 50 Years Old; D. Of Good Moral Character And Without Any Criminal Or Police Record; E. Physically And Mentally Fit; And F. Fully Vaccinated. 2. Ensure That The Area Of Responsibility (aor) Is Always Manned During The Entire Duration Of The Contract And Shall Maintain Available Relievers And/or Replacements When The Need Arises. 3. The Security Guard Shall Have The Following Training Conducted By The Agency Or Any Other Training Institution, Which In Either Case, Should Be Accredited Or Recognized By Dole, Tesda, Doh, Bureau Of Fire Protection (bfp) Or Any Other Similar Institution That Has Jurisdiction On The Conduct Of The Particular Training; 4. Submit Bi-monthly Status/situation Reports As Well As Render Incident/spot Reports As Deemed Necessary; 5. Notify Denr-penro Davao Del Sur At Least One (1) Week Before Any Replacement/ Movement/ Termination Of Assigned Security Guard/s Unless For Justifiable Or Legal Causes Which Requires Submission Of A Report Of The Action Taken At Least One (1) Day After The Incident; 6. Hold Denr-penro Davao Del Sur Free From Any Action Or Liability Arising From Any Claims Of The Security Guards And Other Personnel Employed By The Agency Or Benefits Under The Labor Code Of The Philippines; 7. Submit Evidence Of Actual Payment Made To Their Employees On Any Increase In Wage, Social Security Contributions, Or Any Similar Payments As May Be Imposed By Law Or Competent Authority, The Grant Of Which Shall Be Subject To The Availability Of Savings; 8. Ensure The Payment Of Wages On A Regular Schedule Bi-monthly Of Each Month And Other Benefits In Accordance With The Existing Wage Law And Provision Of The Labor Code And Their Implementing Rules And Regulations; And Submit Proof Of Compliance With Legal Requirements On The Payment Of Salaries, Remittances And Taxes As Prerequisite For Payment On Or Before The 5th Day Of The Succeeding Month, Such As But Not Limited To The Following: • Billing Statement/ Invoice • Daily Time Record 9. Not Assume Responsibility Were Such Loss Or Damage Is Due To Force Majeure Or Fortuitous Events Or To Any Of The Following Conditions: A. Where Loss Or Damage Occurred Inside A Closed And/ Or Locked Compartment/ Warehouse, Office Room/ Building Wherein Under Normal Conditions The Guard/s Had No Access Except Where It Has Been Proven That The Door Or Any Part Of The Building Has Been Forcibly And That Loss Is Reported To The Guard/ Security Agency Immediately Upon Discovery; B. Where Loss Or Damage Is Not Included In The Inventory List Of Ps Properties; C. Where The Property Claimed To Have Been Lost Or Damage Were Kept In An Open Space Or Storage, And Were Not Duly Turned-over To The Security Agency Or Its Representatives For Physical Inventory And Proper Recording, Or Although Kept In; And D. The Agency Shall Fill-in The Logbook For Monitoring Purposes (entry And Exit Of Vehicles And Individuals). Be Responsible For Any Loss Or Damage In Denr-penro Davao Del Sur Properties, Provided That Such Properties Are Properly Turn Over To The Agency Through The Guard On Duty. Such Loss Or Damage Shall Not Include Those Caused By Force Majeure Or Fortuitous Events Such As Earthquake, Typhoon, War, Rebellion, Excluding Strikes And Pickets, Provided That The Same Is Reported To Denr-penro Davao Del Sur Within Twenty-four (24) Hours From Occurrence Thereof. 10. The Following Shall Comprise The Basic Equipment Of A Security Guard Which Shall Be Made Mandatory And Ready For His/ Her Use While Performing His/ Her Duties: A. Prescribed Basic Uniform B. Nightstick/ Baton C. Whistle D. Timepiece E. Writing Pen F. Log Book G. Flashlight H. Service Firearms I. Handcuff The Security Agency Shall Have The Responsibility Of Ensuring The Availability And Issuance Of The Basic Equipment To Its Posted Guards. 11. Provide Two (2) Security Guards That Will Be Assigned At The Denr Penro Davao Del Sur; One (1) Guard That Will Take Duty For Twelve (12) Hours Morning Shift And The Other One (1) Guard Will Take Duty For Twelve (12) Hours For Night Shift Including Saturdays, Sundays, Special And Legal Holidays. 12. Conduct Investigations And Submit Reports To The Chief Of Management Services Division Within Twenty-four (24) Hours From The Time Of Discovery, Of Any Loss Or Damage To Denr Penro Davao Del Sur Properties Or For Any Unusual Occurrences Within The Area Of Responsibility; 13. Free Denr-penro Davao Del Sur From Any Liability Arising From Acts Of Its Security Guards Which Caused Damaged Of Whatever Type To Denr Employees And Properties Or To Any Third-party Ad Their Properties; 14. Responsible For The Loss(es) Or Damage(s) To Property(ies) That The Client May Suffer During The Working Hours Of The Agency’s Security Guard And Make Known In Writing To The Latter Within Forty Eight (48) Hours After Its Incurrence, Provided That The Agency Shall Be Responsible For The Loss(es) Of Damage(s) Reported By The Client Whenever There’s A Showing That The Door, Window, Or Other Points Of Entry / Exit Were Subjected To Force And In Which Loss(es) Or Damage(s) Incurred Is (are) Clearly Due To The Negligence Of The Security Guard Assigned In The Said Office Of The Client, With The Exception With Any Of The Following Circumstances: • When The Damage(s) Or Loss(es) Pertain(s) To The Personal Belongings Of The Employees Of The Client And Such Personal Belongings Were Never Placed Under The Control Or Responsibility Of The Guard On Duty. • When The Loss(es) Or Damage(s) And Defacement To Client Property Is Clearly Due To The Fault, Negligence, Or Omissions Of The Client Personnel In The Said Offices; And • When The Property Of The Client Is Kept In An Open Space Or Storage And No Actual Physical Inventory Was Not Turned Over To The Agency Or Any Of Its Representatives. 15. Reserve The Right To Conduct Its Independent Investigation Involving Loss Or Damage To Client’s Property For Which The Former Is Held Responsible Or Accountable And That The Client Agrees To Assist And Submit To The Agency Any Of Their Employees For Investigation. Further, The Agency Reserves The Right To File Appropriate Civil Suit Against The Client’s Employees Suspected Of Being Responsible For The Loss Or Damage; Likewise, The Client Has The Same Right As That Of The Agency; 16. Maintain Peace And Order At All Times, Prevent The Unauthorized Intrusion, Prohibit Dumping Of Garbage, Forbid Vandalism Within Denr-penro Davao Del Sur Premises And Ensure That The Persons And Properties Of The Department Are Secured In Times Of Rallies, Mass Actions And Other Gatherings; 17. Ensure Appropriate Response/ Help To Situations That Require Immediate Assistance, In Any Form, To Its Employees During Emergencies Or Crisis Situations, Without Any Additional Cost To Denr-penro Davao Del Sur; 18. Provide Additional Response/ Services Within Capacity During Emergencies Or Crisis Situation (i.e Disinfection During Pandemic, Marshalling During Earthquakes); 19. Subject Its Security Guards To Health And Safety Protocols, Including Covid-19 Prevention And Control Measures, As Required By The Government Or The Agency (i.e. Dole Labor Advisory 18, S.2020). Only Vaccinated Personnel Shall Be Deployed; 20. Maintain A Satisfactory Level Of Performance Throughout The Term Of The Contract Based On A Prescribed Set Of Performance Criteria. • Quality Of Service Delivered; • Time Management; • Management And Suitability Of Personnel; • Contract Administration And Management; • Provision Of Regular Progress Reports. 21. Enforce Strict Confidentiality And Ensure That No Information On The Department’s Affair And Activities Shall Be Disclosed To Any Person Or Entity That May Be Acquired/ Possessed In The Course Of The Performance Of Services. 22. Assist The Office Public Assistant Desk Officer. Qualification Of Security Agency 1. The Security Agency Shall Have A Branch/ Office Located Within Region Xi, To Ensure Prompt Response/s From The Agency Whenever The Need Arises; 2. The Security Agency Must Have A Valid Philippine Association Of Detective And Protective Agency Operators (padpao) Certificate; Payment Terms Payment Shall Be Made By The 25th Of The Month Upon Complete Submission By The Security Agency Of The Following Requirements: 1. Dtr Of All Security Guards Duly Signed By The Depot Supervisor Or His/her Duly Authorized Representative; 2. Proof Of Previous Months’ Remittances To The Sss, Philhealth, And Pag-ibig, Together With Transmittal Sheet Stamped Received By The Foregoing, Certified True Copy Of A Duly Accomplished Previous Months Payroll Sheet, As Well As Such Other Relevant Documents As May Be Required By The Protected Area Management Office (pamo); 3. Invoice Of Billing Or Statement Of Account For The Period Covered; And 4. Certification By The Depot Supervisor That The Service Rendered By The Security Agency Is In Accordance With The Terms And Conditions Of The Contract For The Period. Set Of Parameters I. Legal Requirements A. Philgeps Registration; B. Mayor’s Permit; C. Registration Certificates From Sec, Dti For Sole Proprietorship Or Cda For Cooperatives Or Its Equivalent Document; And D. Reviewed And Approved Bir Tax Clearance. Ii. Technical Requirements Numerical Ratings A. Stability – (30%) 1. Minimum Of Three (3) Years Of Experience 2. Liquidity Of The Contractor 3. Organizational Set-up B. Resources – (30%) 1. List Of Licensed Firearms 2. List And Kind Of Communication Devices 3. List And Kind Of Motor Powered Vehicles 4. No. Of Licensed Guards C. Security Plan – (20%) D. Other Factors – (20%) 1. Recruitment And Selection Criteria 2. Completeness Of Uniforms And Other Paraphernalia Iii. Financial Requirements A. Audited Financial Statement With Stamp Received By Bir Or Its Duly Authorized Accredited Institutions; And B. Nfcc. Duration Of Assignment: The Hiring Of Security Guard Shall Commence For The Period Of January 2024-december 2024 Upon Receipt Of The Notice To Proceed Issued By The Procuring Entity. For Inquiries, Please Contact The Bids And Awards Committee Under Telephone No. (082) 272-1894 / 287-3164