Department Of Education Region Xi Tender

Description Invitation To Bid No. 027-09-2024 Invitation To Bid For Procurement Of Supply And Delivery Of Tablets For Alternative Learning System (als) And Alternative Delivery Mode (adm) Learners 1. The Department Of Education, Regional Office Xi, Through The Sub Allotment Release Order No. Osec-11-24-5797 (als) And Sub Allotment Release Order No. Osec-11-24-5781 (adm) Intends To Apply The Sum Of Forty-one Million Five Hundred Twenty Thousand Pesos (₱41,520,000.00) Being The Approved Budget Of The Contract (abc) To Payments Under The Contract For Itb 027-09-2024. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Education, Regional Office Xi, Now Invites Bids For The Above Procurement Project. Bidders Should Have Completed, Within 5 Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Item Expenditures Unit Qty Estimated Unit Cost Estimated Total Cost Lot 1 Procurement Of Tablets For Alternative Learning System (als) Learners Units 1,950 15,000.00 29,250,000.00 Lot 1- Sub-total 29,250,000.00 Lot 2 Procurement Of Tablets For Alternative Delivery Mode (adm) Learners Units 818 15,000.00 12,270,000.00 Lot 2 - Sub-total 12,270,000.00 Grand Total 41,520,000.00 Technical Specifications Minimum Technical Specifications For Tablets Source: Deped Memorandum No. 047, S. 2024 Particulars Technical Specifications Cpu/processor • Octa-core With 4x1.8 Ghz And 4x2.3 Ghz Cpu Operating System • Any Operating System Technology That Is Compatible With The Unit/tablet Ram • 4 Gb Storage • 64 Gb Internal Sd Card Support • Microsd (up To 256gb) Battery Capacity • 5,000 Mah Battery Type • Li-polymer Screen Size • 10.1” Ips Lcd Display Screen Resolution • 1280x800 Pixels Camera Front • 5.0 Mp Fixed Focus Camera Rear • 8.0 Mp Auto-focus Interface • Type – C Usb 2.0 Audio Port • 3.5mm Stereo Particulars Technical Specifications Connectivity • Wi-fi 802.11 A/b/g/n/ac 2 • Bluetooth • Gps Sim Card • Nano-sim Other Requirements • Must Be Ntc Type Approved With Matching Unique Product Serial Number/grant Of Equipment Conformity • The Brand Offered Must Be An International Brand With At Least 7 Years Of Presence In The Local Market And Global Presence In At Least 3 Countries • Bidder Must Be An Authorized Reseller • Certificate Of Dealership Must Be Presented For The Brand Quoted • The Bidder Must Have A Partner With At Least Two (2) Authorized Service Centers In Different Provinces In The Region They Are Bidding For • Iso 9001:2015, 12004 Certificates From The Manufacturer • Warranty Certificate From Supplier/manufacturer • 1-year Warranty For Parts, Labor, And Carry-in Service • Deped Logo Shall Display During System Start-up And Embossed In The Back Part Inclusions • Case To Fit The Device And A Pocket For The Keyboard • Bluetooth Keyboard • Device Charger (type – C) • Manual In The English Language Device Management Application • Pre-installed With A Mobile Device Management (mdm) Software Compatible With The Device Operating System Which Shall Allow Whitelisting Of Applications To Be Installed • Device User Must Have No Control To Install Or Deactivate The Mdm Software • End User Must Be Provided With Proper Training On The Admin Panel Of The Mdm Software Terms And Conditions Quality Assurance, Inspection, Control, Test Protocol Submission Of Samples: A. Prospective Bidders Shall Submit Sample Of The Tablet During The Bac Opening. The Samples Will Be Kept And Deposited In The Office Of The Curriculum And Learning Management Division (clmd) Learning Resource Management Section (lrms). B. The Samples Shall Be Subjected To Detailed Evaluation. The Technical Working Group (twg) Shall Evaluate The Said Sample To Determine Compliance With The Required Technical Specifications Subject To The Approval Of The Bids And Awards Committee (bac). C. Failure Of The Samples To Meet The Minimum Deped Technical Specifications Shall Be A Ground For Disqualification Of The Bidder/s. Inspection Of Goods: A. There Shall Be Pre-delivery Inspection Of Goods Before Delivery To The Recipient Schools. The Pre-delivery Inspection Shall Be Based On The Technical Specifications And The Approved And Accepted Samples. B. Inspection Is Conducted By Item, That Is, One-hundred Percent (100%) Of The Goods Must Be Examined. C. The Pre-delivery Inspection Shall Include The Conduct Of Tests As To Functionality And Other Forms Of Tests Applicable To The Goods To Be Procured. Schedule Of Requirements Sixty (60) Calendar Days From The Date Of Receipt Of The Ntp. Delivery Of Tablets A. Goods Shall Be Delivered And Inspected In The Schools Division Offices (sdos) In Region Xi As Stipulated In The Schedule Of Requirements, Within Sixty (60) Calendar Days From The Receipt Of Ntp By The Winning Bidder. Delivery Sites Are The Following: Division Delivery Sites Davao De Oro Division Office, Capitol Complex, Cabidianan Nabunturan, Davao De Oro Davao Del Norte Division Office, Provincial Government Center, Mankilam, Tagum City Davao City Division Office, Brgy. 4-a Poblacion District, Elpidio Quirino Ave, Poblacion District, Davao City Davao Del Sur Division Office, Northern Paligue, Padada, Davao Del Sur Davao Occidental Division Office, Brgy. Lacaron, Malita, Davao Occidental Davao Oriental Division Office, Government Center, Dahican, Mati City, Davao Oriental 8200 Digos City Division Office, Roxas Street Corner Lopez Jaena Street, Digos City, Davao Del Sur Island Garden City Of Samal Division Office, Sitio Pasig, Peńaplata, District Ii, Island Garden City Of Samal, Davao Del Norte 8119 Mati City Division Office, Government Center, Brgy. Dahican, City Of Mati, Davao Oriental Panabo City Division Office, Brgy. Jp Laurel, City Hall Drive Panabo City 8105 Tagum City Division Office, Energy Park, Barangay Apokon Tagum City B. The Supplier Shall Inform The Sdo Three Calendar Days Before The Actual Delivery Date To Ensure Presence Of The Division Inspectorate And Acceptance Team. C. The Goods That Will Be Delivered Shall Be Compliant With The Requirements Of The Contract And Have Passed The Inspection And Test. D. All Goods To Be Delivered Shall Be Free From Defects, Substandard Material, Imperfection, And Other Analogous Defects. E. All Goods Found To Be With Defects, Imperfections And Poor Quality Shall Be Rejected By The Department At Any Stage Of The Contract Implementation. F. Delivery Shall Be During Office Hours (8:00am-5:00pm). The Supplier Shall Refrain From Delivering Goods On Saturday, Sunday And Holiday. G. Delivered Equipment At Site Shall Be Inspected By The Division Inspectorate Team And Accepted By The Supply Officer. H. The Supplier Shall Be Responsible In The Preparation And Completion Of The Inspection And Acceptance Report (iar). I. The Delivery Receipt (dr) Shall Be Signed By The Supply Officer. Other Requirements A. The Supplier Shall Maintain The Ict Devised To Be Functional And In Good Running Conditions As A Whole Package By Providing Post-implementation Support And Services Which Includes But Are Not Limited To The Following: Operation And Management Of Deployment; And Deployment Of Support Technicians For Maintenance, Troubleshooting And Repair Purposes. B. The Supplier Shall Guarantee A Three (3) Working Days Period For Any Minor Repairs Of The Unit (s) Upon Receipt Of The Request Or Report Of The Recipient School Unless The Cause Of The Damage Is Beyond Repair Due To Improper Use And Care Without Any Fault Or Defect From The Manufacturer. C. The Supplier Shall Also Ensure The Availability Of Required Spare Parts Of The Hardware Items To Guarantee Prompt Repairs Within The Specified Period. D. In Case The Unit(s) Cannot Be Repaired Within The Three (3) Working Days Period Guaranteed, The Unit(s) Must Be Replaced Within A Period Of Seven (7) Working Days At Its Maximum. The Replacement Unit Shall Be Of The Same Branding Specification And Shall Be Installed Prior To Pull-out Of The Defective Or Unrepairable Unit(s), Unless The Damage Is Found To Have Resulted From Abuse, Accident, Unauthorized Modifications Or Repairs, And/or Other Analogous Causes That Are Not Defect In Materials And Workmanship. E. The Supplier Shall Provide A Company Profile And Technical Support Contact Details. Two Different Mobile Numbers Shall Be Provided And Must Be Operational At Least Eight (8) Hours A Day And Five (5) Days A Week (business Hours And Days). F. The Supplier Shall Set Up And Manage A Help Desk Support That Can Accommodate And Process All Queries And Troubleshooting Calls Within Applicable Business Hours And During Business Days. G. The Supplier Shall Likewise Accommodate And Process The Recipient’s Immediate Technical Support For The Hardware. Inquiries Sent Through Either Email, Phone Calls, Letters And Sms From The Recipient Schools Are Considered Official Communication Modes And Must Be Addressed Accordingly. Contract Duration A. All Deliverables Shall Be Complied Within The Contract Duration. B. The Contract Period Shall Start Upon Receipt Of The Notice To Proceed. C. The Required Delivery Period For The Tablets To The Schools Shall Be Expressed In Calendar Days. Terms Of Payment A. Progress Payment Shall Be Allowed For The Supplier Upon Accomplishment/ Delivery Of At Least 25% Of The Requirement Of The Contract. B. Final Payment Shall Be Effected Upon 100% Delivery Of All The Requirements. C. Three Percent (3%) Retention Money Shall Be Deducted For Every Progress Payment. Liquidated Damages A. When The Supplier Fails To Satisfactorily Deliver Goods Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, The Supplier Shall Be Liable For Damages For The Delay And Shall Pay The Procuring Entity Liquidated Damages. B. An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By The Procuring Entity. C. Such Amount Shall Be Deducted From Any Money Due Or Which May Become Due To The Supplier, Or Collected From Any Securities Or Warranties Posted By The Supplier, Whichever Is Convenient To The Procuring Entity Concerned. D. In Case The Total Sum Of Liquidated Damages Reaches Ten Percent (10%) Of The Total Contract Price, The Procuring Entity Concerned May Rescind The Contract And Impose Appropriate Sanctions Over And Above The Liquidated Damages To Be Paid. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Department Of Education, Regional Office Xi, And Inspect The Bidding Documents At The Address Given Below During Monday – Friday, 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On September 13, 2024 To October 7, 2024, Monday – Friday, 8:00 A.m. To 5:00 P.m. At Department Of Education Regional Office Xi, F. Torres St., Davao City. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To The Deped Cashier Upon Payment In Cash Of A Non-refundable Fee In The Amount Below: Abc Per Lot Amount Of Bid Documents Lot 1 – ₱29,250,000.00 ₱15,000.00 Lot 2 – ₱12,270,000.00 ₱10,000.00 6. The Department Of Education, Regional Office Xi, Will Hold A Pre-bid Conference On September 30, 2024 @ 9:00 A.m, (monday) At The Procurement Unit Office, Deped Ro Xi, F. Torres St., Davao City And/or Via Microsoft Teams Platform Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Stamped Received By The Procurement Unit Staff Through Manual Submission At The Office Address Indicated Below On Or Before October 14, 2024, (monday) Before 9:00 A.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On October 14, 2024, (monday) @ 9:00 A.m. At The Given Address Below Department Of Education, Regional Office Xi And/or Via Microsoft Teams Platform. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Education, Regional Office Xi, Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Joy L. Sibonga Ao Iv, Ad-procurement Unit Department Of Education Region Xi F. Torres St., Davao City Procurementunit.regionxi@deped.gov.ph (082) 225-0816 +63 9702016751 Sgd Rebonfamil R. Baguio Bac Chairperson