Department Of Education Division Of Palawan Tender

Description Republic Of The Philippines Department Of Education Mimaropa Region Schools Division Of Palawan Bids And Awards Committee Request For Quotation Date: July 6, 2022 Quotation No.: 2022-06-027_tr To All Eligible Suppliers: Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of This Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than July 11, 2022, 9:00 In The Morning At Schools Division Office Of Palawan Bids And Awards Committee C/o Arnaldo G. Ventura, Bac Chairman, Gov. Salvador P. Socrates Gov’t Center, Bancao Bancao, Puerto Princesa City. For More Information, Please Contact The Bac At (048) 433 6392/0919 096 4395. Prospective Supplier Shall Be Responsible To Verify The Quoted Items. (sgd.) Arnaldo G. Ventura Oic- Assistant Schools Division Superintendent Bac Chairman Project Title: Lease Of Venue Including Food, Use Of Facilities And Amenities During The Conduct Of 2022 Division Research Summit To Be Held On July 26-27, 2022 At The Venue Within Puerto Princesa City Proper No. Items And Description Qty. Unit Statement Of Compliance (state “comply” Or “not Comply” Unit Price Total Price 1 Lease Of Venue Including Food, Use Of Facilities And Amenities During The Conduct Of 2022 Division Research Summit To Be Held On July 26-27, 2022 At The Venue Within Puerto Princesa City Proper 487 Pax Description Of Services: 1. Food And Snacks 1.1. July 26-27, 2022- Am Snacks (10 Am), Lunch (12:00 Nn-1:00 Pm), And Pm Snacks (3:00 Pm) Snacks: Heavy Snacks With Beverage Lunch: Three (3) Meal Course: Rice, Two Main Dish With Side Dish And Dessert 2. Hall- Compliant With The Local Iatf And Health Procotocols 2.1. Six (6) Function Halls That Each Can Accommodate 23 Posters (2 Feet By 5 Feet Tarpaulin In Stand) With 72 Expected Combined Observers And Presenters 2.2. Two (2) Function Halls To Be Used As Dining Area Of The Observers 2.3. One (1) Big Hall For Plenary During The Opening And Closing Program That Can Accommodate 487 Pax 2.4. Have A Designated Area With Tables And Chairs At The Back Of Organizing Team/secretariat That Can Accommodate The Following: 2.4.1. Space For Registration Area 2.4.2. Space For The Printer And Printing Activities With Access To Electrical Outlet 2.4.3. Space For Supplies And Materials 2.4.4. Space For Documentor/s And Organizing Team With Extension Cord 2.4.5. Area For Picture Taking 2.5. Strong Internet Connection In The Area 3. Audio Visual Facilities- Compliant With The Local- Iatf Guidelines And Protocols 3.1. Philippine National Flag 3.2. Two (2) Lcd Projectors For Opening And Closing Program 3.3. Two (2) Wide Screen For Opening And Closing Program 3.4. Sound System With Standby Operator 3.5. Functional Microphones And Sound System For All Function Halls 3.6. Strong And Reliable Wifi Internet Connection In All Locations 3.7. Extension Wires (2 Units) With 3 Gang Outlets In Every Function Hall 3.8. Podium For Plenary Hall 3.9. Waived Electricity Charges For Electronic Gadgets Such As Laptops & Cellphones 3.10. Free Two (2) Tarpaulin For Plenary And Souvenir Picture Taking Area 4. Other Inclusions 4.1. Free-flowing Coffee/tea With Sugar And Creamer And/or Other Healthy Drinks 4.2. Standby Waiters/waitress For Plenary 4.3. Standby Hotel Representative (contact Person) 4.4. Easy Access To First-aid Or Medical Assistance Should The Need Arise 4.5. Easy Access To Clean Restrooms For Male And Female 4.6. Visibility Of Emergency Exit Plans 4.7. Thirteen (13) Staff (secretariat And Members Of Twg) Free Of Charge For Meals And Snacks (including Breakfast And Dinner) Per Day For Two (2) Days & Two (2) Big Rooms Accommodation 4.8. Barangay/city Iatf Permit To Host And Hold The Activity Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Approved Budget For The Contract (abc): ₱584,400.00 Delivery Period: 2 Days Total This Is To Submit Our Price Quotations As Indicated Above Subject To The Terms And Conditions Of This Rfq. Supplier’s Company Name: Tin: Address: Telephone: Fax No.: E-mail: Supplier’s Authorized Representative Signature Over Printed Name: Date: Ii. Terms And Conditions A. Submission Of Requirements 1. Sealed Quotations And Other Requirements Stated Below Shall Be Submitted To The Bids And Awards Committee (bac) At Schools Division Office Of Palawan, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. 2. Interested Supplier’s Shall Submit The Following Requirements: A. Letter Of Intent To Participate On The Said Procurement; B. Duly Signed Request For Quotation. Prices Shall Be Quoted In Philippine Peso. Statement Of Compliance Must Be Accomplished By Supplier. C. Documentary Requirements Of The Following: 1. Dti Certificate Of Registration 2. Valid Mayor’s Permit 3. Tax Clearance 4. Bir Certification 5. Philgeps Registration 6. Omnibus Sworn Statement Bidder’s Failure To Submit Such Documents Upon Rfq Opening Shall Be Ground For Disqualifications. B. Award The Supplier Who Submitted The Lowest Calculated And Responsive Quotation Shall Be Awarded The Purchase Order/contract After Evaluation By The Bac. C. Delivery Of Services 1. Delivery Of Services Shall Be Made On Scheduled Date Upon Receipt Of Purchase Order/contract. 2. Upon Delivery Of The Services, The Supplier Shall Notify The Purchaser And Present The Following Document/s To The Purchaser: A. Original And Copy Of The Supplier’s Statement Of Account. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated Based On The Following Criteria: 1. Completeness Of Submission; 2. Compliance With Technical Specifications; And 3. Price E. Instructions 1. Supplier Shall Be Responsible For All The Services To Be Rendered And Should Be In Accordance With The Schedule And Specifications Stipulated In The Contract/purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Ground For Cancellation Of The Contract/purchase Order Issued To The Supplier. 2. Supplier Shall Pick-up The Purchase Order/contract Issued In Its Favor Within Three (3) Calendar Day From Date Of Receipt Of Notice To The Effect. A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchase Order Remains Unclaimed, The Purchase Order Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Supplier Shall Be Precluded From Proposing Or Submitting Substitute Quotation (s) Or Item (s). 3. Supplier Who Accepted A Purchase Order/contract But Failed To Deliver The Required Goods/services Within The Time Called For In The Purchase Order/contract Shall Be Disqualified From Participating In Deped Or Any Of Deped Units’ Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Irr-a Against The Supplier. 4. All Duties, Excise, And Other Taxes, And Revenue Charges Shall Be Paid By The Supplier. 5. All Transactions Are Subject To Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. F. Payment One Hundred Percent (100%) Of The Contract Price Less Government Tax Shall Be Paid To The Supplier After Completion/compliance Of The Services To Be Delivered. Payment Shall Be In The Form Of Check And Shall Be Paid Addressed To The Supplier’s Name Of Firm. After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. We Shall Accept The Corresponding Award On Purchase Order At Any Time Before Expiration Of This Period.