Department Of Education Division Of Palawan Tender

Description Request For Quotation Date: Sept. 13,2024 Quotation No: 2024-09-080 To All Eligible Suppliers: The Schools Division Of Palawan, Through Its Bids And Awards Committee (bac), Intends To Procure A Procurement Of Venue Including Meals And Snacks And The Use Hotel Facilities Amenities For The Conduct 2024 Deped Palawan Stakeholders And Partners Recognition Program With An Abc Of One Hundred Eighty Thousand Pesos ( Php 180,000.00) Through Section 52.1.b (shopping) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of The Rfq, And Submit Your Quotation Duly Signed By Your Representative Not Later Than 9:00 Am Of October 7, 2024, At 3rd Floor Bac Office, Deped Building, Sdo Palawan C/o Rafael G. Manalo, Phd, Bac Chairperson, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. For More Information, Please Contact The Bac At (048) 433-6392. The Prospective Supplier Shall Be Responsible For Verifying The Quoted Items. (sgd) Rafael G. Manalo, Phd Assistant Schools Division Superintendent Chairperson, Bids And Awards Committee I. Project: Procurement Of Venue Including Meals And Snacks And The Use Hotel Facilities Amenities For The Conduct 2024 Deped Palawan Stakeholders And Partners Recognition Program No. Items And Description Qty. Unit Statement Of Compliance (state “comply” Or “not Comply” Unit Price Total Price Procurement Of Venue Including Meas And Snacks And Use Of Hotel Facilities And Amenities For The Conduct Of 2024 Deped Palawan Stakeholders And Partners Recognition Program Lot Sdo Key Officials, Deped Palawan Partners And Stakeholders 150 Pax Description Of Services: 1.food And Snacks 1.1.1 December 2, 2024 1.1.2 One Meal And Two Snacks 1.1.3 Snacks: Heavy And Snacks With Leverage 1.1.4 Present Menu During The Opening Of Quotation 2.hall 2.1 One Function /conference Coom With Equipment Good For 150 Persons To Be Used During The Duration Of The Activity Good For 10 Hours 2.2 Have A Designated Area With Tables And Chair At The Back Of Organizing Team/secretariat That Can Accommodate The Following 2.2.1 Tables For Plaques And Certificates 2.2.2 Table And Space For Registration Area Near The Entrance Of The Function Hall 2.2.3 Space For The Printer And Printing Activities With Access To Electrical Outlet 2.2.4 Space For Documentor/s And Organizing Team With Extension Cords. 2.2.5 Space For Photo Wall Outside The Function Hall 3.audio Visual Facilities 3.1 Philippine National Flag 3.2 Led Wall (9 Ft X 12ft) 3.3 Two Lcd Projectors 3.4 Sound System With Operator 3.5 Light System With Operator 3.6 Functional Microphone- Five Units For The Function Room 3.7 Strong And Reliable Wifi Internet Connection 3.8 Extension Wires 4 Units With 3 Gang Outlets 3.9 Podium 3.10waived Electrical Charges For Electronic Gadgets Such As Laptops And Cellphones 3.11 Free Tarpaulin To Be Place Near The Entrance Of The Function Hall 4. Other Inclusions 4.1 One Secretariat Room Free Of Charge ( Preferable Near The Function Room ) 4.2 Free Flowing Coffee/ Tea With Sugar And Creamer And Mineral Water 4.3standby Waiter/waitress For Plenary 4.4 Standby Hotel Representative (contact Person) 4.5 Easy Access To First Aid Or Medical Assistance In Case Of Emergency 4.6 Easy Access To Clean Restrooms For Male And Female 4.7 Visibility Of Emergency Exits Approved Budget For The Contract (abc) Php 180,000.00 Delivery Period: December 2,2024 1 Day Total This Is To Submit Our Price Quotations As Included Above, Subject To The Terms And Conditions Of The Rfq. Supplier’s Company Name: Tin: Address: Telephone: Cp No.: E-mail: Supplier’s Authorized Representative Signature Over Printed Name: Date: Ii. Terms And Conditions A. Submission Of Requirements 1. Sealed Quotations And Other Requirements Below Shall Be Submitted To The Bids And Awards Committee (bac) Secretariat At 3rd Floor, Deped Building, Schools Division Office Of Palawan, Gov. Salvador P. Socrates Gov’t Center, Bancao-bancao, Puerto Princesa City. 2. Interested Supplier Shall Submit The Following Requirements: A. Duly Signed Request For Quotation. Prices Shall Be Quoted In Philippine Pesos. Statement Of Compliance Must Be Accomplished By The Supplier. B. Documentary Requirements Of The Following: 1. Valid Mayor’s Permit 2. Philgeps Registration Bidder’s Failure To Submit Such Documents Upon Opening Shall Be Grounds For Disqualification. B. Award The Supplier Who Submitted The Lowest Calculated And Responsive Quotation Shall Be Awarded The Purchase Order/contract After Evaluation By The Bac. C. Delivery Of Services 1. Delivery Of Services Shall Be Made On The Schedule Date Upon Receipt Of Purchase Order/contract. 2. Upon Delivery Of The Services, The Supplier Shall Notify The Purchaser And Present The Following Document/s To The Purchaser: A. Original And Copy Of The Supplier’s Statement Of Account. D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated Based On The Following Criteria: 1. Completeness Of Submission. 2. Compliance With Technical Specifications; And 3. Price E. Instructions 1. The Supplier Shall Be Responsible For All The Services To Be Rendered And Should Be In Accordance With The Schedule And Specifications Stipulated In The Contract/purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Grounds For Cancellation Of The Contract/purchase Order Issued To The Supplier. 2. Supplier Shall Pick Up The Purchase Order/contract Issued In Its Favor Within Three (3) Calendar Days From Receipt Of Notice To The Effect. A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchases Order Remains Unclaimed, The Purchase Order Shall Be Canceled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Supplier Shall Be Precluded From Proposing Or Submitting Substitute Quotation (s) Or Item (s). 3. A Supplier Who Accepted A Purchase Order/contract But Failed To Deliver The Required Goods/services Within The Time Called For In The Purchase Order/contract Shall Be Disqualified From Participating In Deped Or Any Of Deped Unit’s Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a 9184 And Its Irr-a Against The Supplier. 4. The Supplier Shall Pay All Duties, Excise, And Other Taxes And Revenue Charges. 5. All Transactions Are Subject To Withholding Of Credible Value-added Tax And/or Expanded Value – Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. F. Payment One Hundred Percent (100%) Of The Contract Price Less Government Tax Shall Be Paid To The Supplier After Completion/compliance Of The Services Delivered. Payment Shall Be In The Form Of A Check And Addressed To The Supplier’s Name Firm. After Carefully Reading Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At The Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Thirty (30) Calendar Days Reckoned From The Last Day Of Submission Indicated In The Submission Requirements. We Shall Accept The Corresponding Award On Purchase Order At Any Time Before The Expiration Of This Period