Department Of Education Division Of Mandaluyong Tender

Description Request For Quotation (rfq) Supply And Delivery Of Milk For School Based Feeding Program (sbfp)- Milk Feeding Program Component Fy 2023-2024 Rfq No. Np-cp-07 The Schools Division Office Mandaluyong, Through Its Bids And Awards Committee (bac), Intends To Procure For Np-mandaluyong-08 - Supply And Delivery Of Milk For School Based Feeding Program (sbfp)- Milk Feeding Program Component Through R.a No. 11936-fy 2023 Gaa And Program Support Fund With An Approved Budget For The Contract (abc) Of P1,729,442.26 And Under Section 53.12 (negotiated Procurement- Community Participation Of 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Best Offer For The Item/s Described Herein, Subject To The Terms And Conditions Provided Below For This Request For Quotation (rfq). Submit Your Sealed Quotation Duly Signed By You Or Your Duly Authorized Representative Manually Not Later Than The Deadline Of April 15, 2024 At 9:00am. Opening And Evaluation Of Submitted Quotations Scheduled On April 15, 2024 At 10:30am. Description Unit (ml/liter) Quantity Unit Cost Approve Budget For The Contract (abc) Pasteurized Milk Number Of Beneficiaries- 1,963 At 1 Liter Per Beneficiary Per Week For 8 Weeks (40 Days) 1, 963 101.00x Weeks (40 Days (15,704 Bottles) 1 Liter (bottle) 1,963 P101.00 P 1,586,104.00 Pasteurized Milk 1963 At 1 Pouch Per Day For 3 Days:1,963x20.00x3 Days (5889 Pouches) Service Fee (1.5%) For 43 Days Ml. (pouch) 1,963 P20.00 117,780.00 Service Fee (1.5%) For 43 Days P25,558.26 Total P 1,729,442.26 The Following Documents Are Also Required To Be Submitted Along With Your Quotation On The Specified Deadline Above: A. Organized Community Or Social Groups: Legal Requirement A. Certificate Of Registration From The Dti, Sec, Cda, Da, Department Of Labor And Employment, Ncip; Or In The Case Of Civil Society Organizations, Non-government Organizations Or Peoples’ Organizations That Are Compliant With The Requirements Of A Csg, Registration From Ngas Or Lgus; B. A Sworn Affidavit (appendix “1”) Executed By The Head Or Its Authorized Representative That Affirms That: 1. None Of Its Incorporators, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To The Third (3rd) Civil Degree To The Hope, A Member Of The Bac, The Technical Working Group (twg) Or The Secretariat, Or Other Official Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds; And 2. None Of Its Incorporators, Officers Or Members Has A Related Business To The Community-based Project Being Procured At Hand; Or Disclosure Of The Members If They Have Related Business, If Any, To The Community-based Project Being Procured At Hand And The Extent Or Percentage Of Ownership Or Interest Therein. Technical Requirements A. Statement Of All Its Completed Contracts Similar To The Community-based Projects To Be Bid And/or List Indicating The Work Experiences Of Their Members That Reflect The Capacity To Deliver The Goods, At An Equal Or Higher Established Standards. B. The End-user’s Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Completed Contracts Shall Be Attached To The Statement As Proof Thereof C. Conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable Financial Requirement A. Original Of Duly Signed And Accomplished Financial Quotation Form B. Photocopy Or Scanned Copy Of The Bank Book With Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts Such As Cash Receipts Journal, Cash Disbursement Journal, General Journal, And General Ledger. Note: For The Organized Csg That Has Participated In Any Government Community-based Project For The Past Two (2) Years: C. Latest Income Tax Return (itr) For The Preceding Tax Year Or For New Establishments, The Most Recent Quarter’s Itr Or Business Tax Return; And D. Updated Audited Financial Statement (afs), Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission. The Afs Shall Be Stamped Received By The Bureau Of Internal Revenue (bir) Or Accredited And Authorized Institutions, Or Electronically Received Via The Afs E-submission Of The Bir With A Filing Reference Number. E. Other Documentary Requirements Under Ra No. 9184 Mayor’s Permit Certificate Of Philgeps Registration A. Unorganized Community Or Social Groups Legal Requirement 1. A Photocopy Of The Government-issued Id Of The Officers Or Members Of The Unorganized Csg Showing That They Are Residents Of The Target Community, Or Nearby And Other Communities If Allowed By The Pe; And 2. A Sworn Affidavit (appendix “1”) Executed By The Head Or Authorized Representative That: A. None Of Its Organizers, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To The Third (3rd) Civil Degree To The Hope, A Member Of The Bac, The Twg Or The Secretariat, Or Other Official Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds; And B. Commitment Of The Unorganized Csg That It Shall Perform And Deliver All The Obligations And Undertakings Under The Contract Covering The Procurement At Hand If No Performance Or Warranty Security Is Required By The Pe. Technical Requirements 3. List Of Completed Work Experiences Of The Members Of The Unorganized Csg That Meet Or Satisfy The Workmanship And Skill Set Requirements, Which Shows The Capacity To Perform The Required Labor Component For The Delivery Of Goods Or Implementation Of Simple Infrastructure Project. Financial Requirement 4. Photocopy Or Scanned Copy Of The Bank Account Under The Name Of Any Of Its Officers Or Members With The Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts Such As Cash Receipts Journal, Cash Disbursement Journal, General Journal, And General Ledger. Terms And Conditions: 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initiated By You Or Any Of Your Duly Authorized Representative/s. 3. Price Quotation/s Must Be Valid For A Period Of Sixty (60) Calendar Days From The Deadline Of Submission. 4. Price Quotation/s, To Be Denominated In Philippine Peso, Shall Include All Taxes, Duties, And/or Levies Payable. 5. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 6. In Case Of Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, Sdo Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 7. Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, Requirements And Other Terms And Conditions Stated Herein. 8. Milk Product Quality The Milk Products Should Contain The Following Contents Per Serving: Particulars Minimum Amount Per Serving Of Milk Energy 120-180 Kcal Protein 6-10 Grams Carbohydrate 8-27 Grams Fat 3-7 Grams 9. Delivery: The Item/s Shall Be Delivered According To The Accepted Offer Of The Bidder. Item/s Delivered Shall Be Inspected On The Scheduled Date And Time. The Delivery Of The Item/s Shall Be Acknowledged Upon The Delivery To Confirm The Compliance With The Technical Specifications. Delivery Made Once Or Twice A Week At Sdo Until 4:00 Pm (or End Of Business Day). No Delivery Shall Be Made During Holidays And Weekends. The Supplier’s Delivery Personnel Should Wear Clean Attire With Personal Protective Equipment (ppe) Such As Face Masks, Hair Net, Hand Gloves, Etc., And Covered Footwear. They Are Also Not Allowed To Smoke While Inside Deped Office Premises. The Supplier’s Vehicle(s) Should Be Clean And Regularly Sanitized. It Should Not Be Used To Transport Unhygienic Materials Such As Wastes, Sand, Stones, And Other Construction Materials. All Milk Packs And Bottles To Be Delivered Should Be Clean Without Leaks, And Not Spoiled. Signs Of Spoilage Include, But Is Not Limited To, Off Odor, Bulging Packs, Curdled Or With Lump, Thick Texture, Slimy Or Clotty. The Drop-off Point Of Delivery Is At The Schools Division Office Mandaluyong. 10. Storage: In Addition To The Storage Instructions From Blss-shd, Supplies Must Be Unloaded At A Stockroom Or Designated Area; Safekeeping Of Milk Stocks Shall Be The Responsibility Of The School Head And School Personnel. The Pasteurized Milk Shall Be Stored In Freezers Or Chillers Shall Be Stored In A Cool, Dry Place Prior To Its Distribution At Lunch Time. When Necessary For Preservation, Unused Delivered Stocks For The Day Shall Be Stored Properly To Ensure Its Quality And Freshness. 11. Recall And Replacement Sdos Shall Reject All Milk Packs That Are Unclean, With Leaks, And Spoiled Subject To Replacement By The Supplier Using Their Buffer Stocks Or On The Next Delivery. In The Event Of Food Poisoning, Dairy Allergies, And Other Food-borne Illnesses Proven To Be Caused By Defective Milk Prior To Acceptance Which May Lead To Hospitalization Or Death Of A Beneficiary, The Local Dairy Producer And/or Cooperative Shall Provide The Immediate Necessary Assistance Without Need Of Any Demand From The Sdo In Accordance With The Agreement Of Both Parties To Be Followed By A Thorough Investigation. Prior To The Conduct Of Or Pending Investigation, The Supplier Shall Immediately Recall And Replace The Milk Products. 12. Liquidated Damages Equivalent To One-tenth Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. Sdo May Terminate The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 13. Sdo Reserves The Right To Accept Or Reject Any Quotation, And To Annul The Procurement Process Or Reject All Proposals At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidders/suppliers. The Purchaser Also Reserves The Right To Waive Minor Deviations/defects Or Infirmities Therein. A Minor Deviation/defect Or Infirmity Is One That Does Not Materially Affect The Overall Functionality Of The Material And The Capability Of The Supplier To Perform The Contract. 14. Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. Statement Of Compliance I Hereby Commit To Provide The Above Specified Requirements In Compliance With The Term And Conditions For The Supply And Delivery Of Milk For School Based Feeding Program (sbfp)- Milk Feeding Program Component _____________________________________________ Name And Signature Of Bidder’s Authorized Representative After Having Carefully Read And Accepted The Instructions And Terms And Conditions, I/we Hereby Commit To Provide The Above Specified Requirements In Compliance With The Technical Specifications For The Supply And Delivery Of Milk For School Based Feeding Program (sbfp)- Milk Feeding Program Component. Technical Specifications Description Unit (ml/liter) Quantity Unit Cost Abc Comply/not Comply Pasteurized Milk Number Of Beneficiaries- 1,963 At 1 Liter Per Beneficiary Per Week For 8 Weeks (40days) 1, 963 101.00x Weeks (40 Day)s (15,704 Bottles) 1 Liter (bottle) 1,963 P101.00 P 1,586,104.00 Pasteurized Milk 1963 At 1 Pouch Per Day For 3 Days: 1,963x20.00x3 Days (5889 Pouches) Ml. (pouch) 1,963 P20.00 117,780.00 Service Fee (1.5%) For 43 Days Total P25,558.26 Total P 1,729,442.26 Signature Over Printed Name Position/designation Office/tel. No. Mobile No. Email Address After Having Carefully Read And Accepted The Technical Specifications Conditions, I/we Hereby Submit Our Quotation For The Items For The Supply And Delivery Of Milk For School Based Feeding Program (sbfp)- Milk Feeding Program Component As Follows: Description Unit (ml/liter) Quantity Unit Cost Total Abc/price Offer Remarks Pasteurized Milk Number Of Beneficiaries- 1,963 At 1 Liter Per Beneficiary Per Week For 8 Weeks (40days) 1, 963 101.00x Weeks (40 Day)s (15,704 Bottles) Pasteurized Milk 1963 At 1 Pouch Per Day For 3 Days : 1,963x20.00x3 Days (5889 Pouches) Service Fee (1.5%) For 43 Days Total Total __________________________ Signature Over Printed Name Position/designation Office/tel. No. Mobile No. Email Address For Further Information, Please Refer To: Ms. Ma. Delma A. Abringe – 09328770048 Mr. Christian Marx P. Rivero – 0995 150 8042 Bac Secretariat, Schools Division Office Calbayog St., Highway Hills, Mandaluyong City Telephone Nos. 956-12-85, 795-629-57 You May Visit The Following Websites: For Downloading Of Rfq Https://depedmandaluyong.org/category/request For Quotation/ ________________________ Charlie O. Fababer Bac Chairman Reason For Negotiated Procurement: Quality And Time Saving