Department Of Education Division Of Camarines Sur Tender

Description Republic Of The Philippines Department Of Education Region V Schools Division Office Of Camarines Sur San Jose, Pili, Camarines Office Of The Procurement – General Services Projects No. 24-11-144 Attention : All Service Provider Subject : Advertisement Date : November 26, 2024 Notice Is Hereby Given To All Interested Suppliers Of The Deped Division Of Camarines Sur Through The Bids And Awards Committee For The Following Procurement That Will Be Done Through Negotiated Procurement (small Value Procurement). Item No. Description Unit Qty Unit Price Total Abc/cost Food And Venue For The Participants Of The Division Orientation On The Guidelines In The Administration Of The Modified Multi-factored Assessment Tool (mfat) To Learners With Manifestations Of Learning Difficulties Food And Venue For 112 Participants X 750.00 = 84,000.00 (dec. 9, 2024) Pax 112 750.00 84,000.00 Food And Venue For 116 Participants X 750.00 = 87,000.00 (dec. 10, 2024) Pax 116 750.00 87,000.00 Technical Specifications For Food: December 9 (112 Pax) And December 10 (116 Pax), 2024 I. Menu Am Snack 1 Regular Serving Kinalas 1 Turon Or Ube Pandesal 1 Glass Of Cucumber Juice Lunch 1 Bowl Of Sinigang Na Isda 1 Cup Of Rice 1 Regular Serving Of Caldereta 1 Regular Serving Chop Seuy 1 Apple 1 Glass Of Purified Water Pm Snack 1 Plate Pansit 1 Toasted Siopao 1 Bottled Water Technical Specification For Food 1. Meal Coverage ( 1 A.m. Snacks, 1 Lunch, 1 P.m. Snacks) For 112 Pax For Day 1, Batch 1 And 116 Pax For Day 2, Batch 2. 2. With Unlimited Coffee, Creamer And Sugar In A Coffee Nook 3. With Water Dispenser And Purified Water. 4. With Sterilized And Properly Cleaned Utensils. 5. With Food Provision To Participants With Food Restrictions. Two (2) Meals Substitute To The Menu Stated Above (non-pork, Chicken Or Seafood Eaters) 6. With 3 Free Meals For Guest / Monitor 7. With Assigned Waiters And Head Waiter During The Event Proper. 8. With Color Coded Meal Ticket (at Least 1/8 Of 1 Sheet Size Colored Paper) Technical Specification For Venue: I. Availability Of Function Room 1. One (1) Big Air Conditioned Session Hall That Can Accommodate 112 Pax For Day 1 And 116 Pax For Day 2. Arrangement Of Tables And Chairs Must Strictly Observe Social And Physical Distancing. Ii. Location And Site Condition 1. Venue Must Be Within Camarines Sur For The Accessibility Of The Participants And Geographical Reason 2. With Access To Main Roads And National Highways. 3. With Free Parking Space With Could Accommodate At Least 5-10 Cars. 4. Venue Must Be Conducive Preferrably Free From Noise Or Noise Proof Session Hall. Iii. Neigborhood Data: 1. Sanitation And Health Conditions: Proper Waste Management System Such As Regular Garbage Collection And Sanitary Permit From Appropriate Authority 2. Police And Fire Station. Proximity To Police Station And Fire Stations. Iii. Venue 1. Structural Conditions: The Foundation Is Made Of Concrete And Structural Steel Materials Or Combination Of 2. Functionality Of Function Room 2.1 Session Room - 1 Session Hall For The Activity With 31 Participants Per Session Hall 2.1.1 - Arrangement Of Tables And Chairs Must Strictly Observe Social And Physical Distancing 2.1.2 - With 6 Round Tables And 10 Chairs Per Table 2.1.3 - With 1 Long Table And 6 Chairs For The Vips And Guests 2.1.4 - With 1 Rectangular Tables For The Secretariat And Training Team. 5-6 Chairs Per Table. 2.1.5 - With 1 Square Table For Nurse Station. 4 Chairs For The Nurses On Duty 2.1.6 - Front Stage Must Be Free From Obstruction From The View Of The Participants. No Big Posts That Will Limit The View Of The Participants. 2.1.7 -one (1) Lcd Projectors And Wide Screens (not Wall), Complete Set Of A Sound System, 3 Microphones (if Wireless, Provision Of Extra Batteries), Splitter Cable For Additional Projector For Every Session Hall. 2.1.8 - One (1) Podium/lectern Per Session Room 2.1.9 - Hotel I.t. Staff On Stand-by In The Session Room. 2.1.10 - Unlimited Access To Internet/wifi. Network Bandwidth Should Not Be Lower Than 100mbps. With Backup Internet Provider Considering Its Crucial Importance To The Writeshop. This Is Non-negotiable. 2.1.11 - Free Backdrop Care Of The Winning Bidder. Layout Approved By The End-user. 5 X 8 Ft Size. 2.1.12 - Extra Extension Cord That Can Be Used By The Participants. Upon Request By The End-user. 2.2 Light, Ventilation And Air-conditioning With Uninterrupted Electrical Supply. Fully Air-conditioned Hall. 2.3 Space Requirements: 1 Hall Can Accommodate 112 Participants For Day And 116 For Day 2 3. Room 3.1. Fully Air-conditioned Double Sharing Room That Can Accommodate 2-3 Pax. 3.2 With Hot And Cold Bath 3.3. Provision Of Toothpaste, Soap, And Other Hygiene Materials. 3.4. No Mattress Of The Floor. 4. Facilities 4.1 Water Supply And Toilet - With Continuous Clean Water Supply And With Equal Access For All Participants. 4.2 Lighting System - With Uninterrupted Electrical Supply 4.3 Elevator - With Elevator Going To The Session Hall (if The Hall Is Not In The Ground Floor) 4.4 Fire Escapes - With Fire Escapes, Structure In Compliance With The Standard Provided By The Building Code Of The Philippines. 4.5 Fire Fighting Equipment - With Accessible Emergency Exit And Alarm, With Standby Fire Extinguishers And Automatic Sprinklers 4.6 Internet And Telecommunications - Unlimited Access To Internet/wifi. Internet Bandwidth Should Not Be Lower That 100mbps. With Other Internet Provider As Back Up. 5. Other Requirements: 5.1 Maintenance - Maintain Cleanliness/disinfection Of Hall And Restrooms. Refilling Of Tissue Paper In Comfort Rooms. 5.2 Attractiveness - With Ambiance That Promotes Learning 5.3 Security - With 24 Hour Security Service, Front Desk And Housekeeping Services. 5.4 Parking - With Sufficient Parking Area That Could Accommodate At Least 5-10 Cars. 5.5. Trainers Are Expected To Be At The Venue On Day 0, December 8, 2024, To Dine And To Check In With Free Dinner (day 0), Day 1 - Breakfast, Snack (am), Lunch, Snack (pm), , Day 2 (breakfast, Snack, And Lunch) 5.6. 1 Day Free Food And Venue For The Division Staff Orientation Workshop Of The Facilitators. 5.7 Free 2 Rooms For The Facilitators And Pmts Manner Of Implementation: By Contract Target Date Of Implementation: December 9 (batch 1, 112 Pax)- December 10 (batch 2, 116 Pax), 2024 Contract Duration: 2 Day Total P171,000.00 Source Of Fund: Saro- Ro-5-24-2704 Interested Qualified Service Provider May Download The Attached Request For Quotation Form And Send The Online Quotation Using The Attached Form To Sdocamsur.procurement@deped.gov.ph Or You May Call At 054-871-1553 / 054-881-3483 Local : 407 Or 0946-1944-109 For Any Query. Date Of Opening: December 2, 2024 9:00 A.m. Delivery Date: ¬¬¬¬¬¬¬¬7 Cd From The Date Of Receipt Of The Notice To Proceed The Deped Division Of Camarines Sur Has The Right To Declare/award And Nullify Quotes Of Supplier Considering What Is Advantageous To The Government. Sgd-arvin R. Sese Bac Chairperson – General Services Projects