Department Of Education Division Of Cagayan Tender

Description Invitation To Bid For Catering Services With Hall And Accommodation For The Conduct Of Cy 2024 Year-end Reconciliation For Implementing Units And Non-implementing Units (epa For 2025) January 6-10, 2025 1. The Department Of Education, Schools Division Office Of Cagayan, Through The Fy 2025 Mooe Intends To Apply The Sum Of One Million Four Hundred Thousand Pesos (p1,400,000.00) Being The Abc To Payments Under The Contract For Catering Services With Hall And Accommodation For The Conduct Of Cy 2024 Year-end Reconciliation For Implementing Units And Non-implementing Units (epa For 2025)/ Goods2024-137. Bids Received In Excess Of The Abc Per Lot Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Education, Schools Division Office Of Cagayan Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required On January 6-10, 2025. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. A. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From Department Of Education, Schools Division Office Of Cagayan And Inspect The Bidding Documents At The Address Given Below During Mondays To Fridays, 8:00am To 5:00pm. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 14 To December 03, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb Amounting To Five Thousand Pesos (p5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees Personally Or Through Electronic Means. 6. The Department Of Education, Schools Division Office Of Cagayan Will Hold A Pre-bid Conference On November 20, 2024 At 1:00p.m. Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before December 03, 2024 At 1:00pm. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On December 03, 2024, 2024 At 1:00pm At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Education, Schools Division Office Of Cagayan Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. For Further Information, Please Refer To: Bac Secretariat Department Of Education Region 02 Schools Division Office Of Cagayan Regional Government Center Carig Sur, Tuguegarao City Cp No. 09972870927/09173159778 Sdo.cagayan@deped.gov.ph Bac.cagayan@deped.gov.ph 12. You May Visit The Following Websites: Deped-sdocagayan.com.ph For Downloading Of Bidding Documents: Sdo.cagayan@deped.gov.ph Date Of Posting: November 13, 2024 Philgeps/deped Georgann Gabilo-cariaso Asst. Schools Division Superintendent Bac Chairman Catering Services With Hall And Accommodation For The Conduct Of Cy 2024 Year-end Reconciliation For Implementing Units And Non-implementing Units (epa For 2025) Unit Item Description Qty Unit Cost Total Cost January 6 To 10, 2025 Day 0 Pax Dinner 140 325.00 45,500.00 Pax Accommodation 140 1,000.00 140,000.00 Day 1 Pax Breakfast 140 150.00 21,000.00 Pax Am Snack 140 100.00 14,000.00 Pax Lunch 140 325.00 45,500.00 Pax Pm Snack 140 100.00 14,000.00 Pax Dinner 140 325.00 45,500.00 Pax Accommodation 140 1,000.00 140,000.00 Day 2 Pax Breakfast 140 150.00 21,000.00 Pax Am Snack 140 100.00 14,000.00 Pax Lunch 140 325.00 45,500.00 Pax Pm Snack 140 100.00 14,000.00 Pax Dinner 210 350.00 68,250.00 Pax Accommodation 210 1,000.00 210,000.00 Day 3 Pax Breakfast 210 150.00 31,500.00 Pax Am Snack 210 100.00 21,000.00 Pax Lunch 210 325.00 68,250.00 Pax Pm Snack 210 100.00 21,000.00 Pax Dinner 210 325.00 68,250.00 Pax Accommodation 210 1,000.00 210,000.00 Day 4 Pax Breakfast 210 150.00 31,500.00 Pax Am Snack 210 100.00 21,000.00 Pax Lunch 210 325.00 68,250.00 Pax Pm Snack 210 100.00 21,000.00 Total Abc 1,400,000.00 Note: Submit List Of Menu/packages Attached To Submitted Quotation For Evaluation. Submit The Room Accommodation Type And Sharing For Evaluation. Inclusive Of The Following: -use Of Function Hall (aircon) -provision Of Audio-visual System/facility -free-flowing Coffee And Mineral Water -free And Strong Internet Connection -lcd Projector -hall Decoration *see Detailed Requirements For Hall, Accommodation And Food Requirements A. Session Hall 1. Air-conditioned With Good Lighting And Space Enough To Accommodate The Number Of Expected Participants Following The Physical Distancing Guidelines. 2. Availability Of The Following Audio-visual Equipment With A Standby Assistant Non-ius Hall Day 1-2 90 Pax Day 3-4 160 Pax A. 2 Lcd Projector B. A Complete Sound System C. Six Extensions D. 3 Microphones E. 2 Projector Screen Ius Hall Day 1-4 50pax 3. Podium/lectern For Non-ius And Ius Hall 4. Flag And Flag Stand For Non-ius And Ius Hall 5. Tables And Chairs Hall 1 - Non-ius Hall A. Top Management - 1 Set Of Skirted Rectangle Table And 3 Chairs With Center Pieces. B. Participants - 20 Set Of Covered Round Tables And 8 Chairs With Center Pieces. C. Twg - 2 Set Of Covered Rectangle Table And 5 Chairs -with Center Pieces. D. Registration/secretariats - 1 Set Of Covered Rectangle Table And 3 Chairs With Center Pieces. Hall 2 – Ius Hall A. Top Management - 1 Set Of Skirted Rectangle Table And 3 Chairs With Center Pieces. B. Participants - 6 Set Of Covered Round Tables And 8 Chairs With Center Pieces. C. Twg - 2 Set Of Covered Rectangle Table And 5 Chairs -with Center Pieces. D. Registration/secretariats - 1 Set Of Covered Rectangle Table And 3 Chairs With Center Pieces. 6. Reliable Wifi Connection For Non-ius And Ius Hall. 7. Overflowing Coffee, Tea, Chocolate, Or Water In The Non-ius And Ius Hall. B. Guest Room/accommodation (provide The Management Team For Assessment And Approval) 1. Can Accommodate The Whole Participants In One Area, No Sub Hotel For Accommodation. 2. No Extra Bed If Possible (maximum Of One Extra Bed) 3. With Hot And Cold Shower (all Rooms) 4. With Bidet (all Rooms) 5. Provision Of Water/coffee/tea And Kettle 6. Clean Pillow Bedsheets And Towel 7. Toiletries (soap, Shampoo, Conditioner, Toothpaste, Toothbrush, And Tissue) C. Food (provide Food Menu Option To Management Team For Assessment And Approval) 1. Two Buffets, With A Stand-by Waiters (breakfast, Lunch, And Dinner), Are Served Per The Arranged Menu (two In Main Hall And 1 Hall 1) 2. For Lunch And Dinner -three Main Dishes (soup, Rice, Desert And Drinks) 3. Am And Pm Snacks (sandwich Or Pasta With Drinks) 4. Free Flowing Coffee, Tea, Chocolate And Water. D. Other Requirements 1. Existing Accessible To Private And Public Transportation. 2. Reception Service Available 24 Hours. 3. Functional Service For The Operation 4. Basic Registration And Deck Must Proceed In The Place, With Prompt Service. 5. Basic Registration And Check Must Process In The Place, With Prompt Service. 6. Spacious Parking Area 7. Free Use Of All Amenities