Department Of Education Division Of Bayawan City Tender

Description Reason: Ensuring The Procurement Process Promotes Local Employment, Uses Local Suppliers, Or Aligns With Community Development Goals. Bids And Awards Committee Project Name: Procurement Of Frozen Pasteurized Milk For The Beneficiaries Of The Milk Feeding Program Component Of The School-based Feeding Program (sbfp) Schools Division Office Of Bayawan City National Highway, Villareal, Bayawan City, Negros Oriental 035-430-0529 Address/contact Number Request For Quotation Date: November 15, 2024 Quotation No.: Np-cp 2024-02 Mode Of Procurement: Np-community Participation To All Eligible Service Providers: I. Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of This Rfq, And Submit Your Quotation Duly Signed By You Or Your Representative In An Envelope Not Later Than November 19, 2024, 10:00 Am To The Bac Secretariat, 3rd Floor, Studio Room, Sdo Bayawan City, National Highway, Villareal, Bayawan City, Negros Oriental. Prospective Services Providers/suppliers Shall Be Responsible For Verifying Details Of Items Described Below With The Bids And Awards Committee, Telephone Number 035-430-0529. Alex A. Parane, Phd Chairperson Bids And Awards Committee Ii. Name Of Project: Lot 1 - Procurement Of Frozen Pasteurized Milk For The Beneficiaries Of The Milk Feeding Program Component Of The School-based Feeding Program (sbfp) Quantity Unit Of Issue Delivery Location Item Description Approved Budget For The Contract (abc) Bid Amount 23,650 180-200 Ml/bot Drop-off Points: • Banga Cs • Bcstec Es • Bcecs • Omod Es • Nangka Es • Dawis Es • Gamao Es • Tayawan Es • Minaba Es • Kalumboyan Es • Tabuan Es • Manduaw Es • Bugay Es • Ccfmes • Basay Cs Frozen Pasteurized Milk Php496,650.00 This Is To Submit Our Price Quotations As Indicated Above Subject To The Terms And Conditions Of This Rfq. Service Provider’s Name: _____________________________________________ Address: _____________________________________________ Tin: _____________________________________________ Telephone Number: _____________________________________________ Email Address: _____________________________________________ Service Provider’s Authorized Representative Signature Over Printed Name: _____________________________________________ Date: _____________________________________________ Instruction: Indicate “comply” Or “not Comply” In The Space Provided Below. Item Description Quantity Unit Price Unit Price Offered Total Price Offered Statement Of Compliance (state “comply” Or “not Comply”) Frozen Pasteurized Milk • Locally-sourced/produced Frozen Pasteurized Milk, 180-200ml/bot At Php21.00 Per Bot. • Should Contain The Following Nutritional Contents Per Serving: Particular Minimum Amount Per Serving Energy 120-180 Kcal Protein 6-10 Grams Carbohydrate 8-27 Grams Fat 3-7 Grams Energy, Protein, Carbohydrates And Fats Must Be Expressed In Or Rounded Off To Whole Numbers, But Not In Any Way Lower Than The Minimum Amount As Stated Above. • The Milk Should Be Packed Individually Using The Standard Design, With A Serving Size Of 180-200 Ml/bottle • Frozen Pasteurized Milk Should Be Packed In Food-grade Polyethylene Terephthalate (pet) Bottles. • Essential Storage Instructions/information Must Be Prominently Displayed On The Label (e.g. “best Before Date”, The “expiration Date”, “keep Refrigerated”, “store In A Cool Dry Place”, “serve Chilled”, “shake Well Before Consuming”, Etc.). • Delivery Must Be Made Once Or Twice A Week At The Schools During School Days Only, Until 2:00 Pm. No Delivery Shall Be Made During Holidays And Weekends. • Should Supply 180-200ml/bot Frozen Pasteurized Milk To 517 Beneficiaries For 46 Feeding Days. 23,650 180-200 Ml/bottle Php21.00 Total Item Description Statement Of Compliance (state “comply” Or “not Comply”) Other Requirements:  Supplier Must Be Duly Certified By The Philippine Carabao Center As Eligible Community Social Group Supplier In The Locality  The Supplier Must Provide Sample Carabao’s Sterilized And Pasteurized Milk To Sdo Bac Members And Twg During A Joint Meeting With The Suppliers And Pcc. Sample Of Milk Must Be Provided To The District Authorized Consignees And Inspectorate Team At The Drop-off Points.  Supplier Should Submit Monthly Certificate Of Quality Compliance Issued By The Philippine Carabao Center To Sbfp-milk Feeding Focal Person  Supplier Must Be Duly Certified By The Philippine Carabao Center As Eligible Community Social Group Iii. Terms And Conditions Milk Product Quality & Packaging A) Sdo Bayawan City Shall Source Its Supplies From Local Dairy Farms, Producers, And/or Dairy Cooperatives, And Shall Ensure That The Type Of Milk To Be Supplied Should Be Frozen Pasteurized Milk. B) Sdo Bayawan City And The Supplier May Agree On The Flavor/s Of The Milk. C) The Milk Products Should Contain The Following Nutritional Contents Per Serving: Particulars Minimum Amount Per Serving Of Milk Energy 120-180 Kcal Protein 6-10 Grams Carbohydrate 8-27 Grams Fat 3-7 Grams Energy, Protein, Carbohydrates And Fats Must Be Expressed In Or Rounded Off To Whole Numbers, But Not Any Way Lower Than The Minimum Amount As Stated Above. D) The Milk Should Be Packed Individually Using The Standard Design, With A Serving Size Of 180-200 Ml/bottle. E) Frozen Pasteurized Milk Should Be Packed In Food-grade Polyethylene Terephthalate (pet) Bottles. F) Essential Storage Instructions/information Must Be Prominently Displayed On The Label (e.g. “best Before Date”, The “expiration Date”, “keep Refrigerated”, “store In A Cool Dry Place”, “serve Chilled”, “shake Well Before Consuming”, Etc.). Delivery A) The Mode, Schedule And Other Specifications Of Delivery Shall Be Determined By Sdo Bayawan City And The Supplier In Consideration Of The Local Conditions, And The Provisions Under The Operating Moa. Delivery Must Be Made Once Or Twice A Week At The Schools During School Days Only, Until 2:00 Pm. No Delivery Shall Be Made During Holidays And Weekends. B) The Supplier’s Delivery Personnel Should Wear Clean Attire With Personal Protective Equipment (ppe) Such As Face Masks, Hair Net, Hand Gloves, Etc., And Covered Footwear. They Are Also Not Allowed To Smoke While Inside Deped/school Premises. C) The Supplier’s Vehicle(s) Should Be Clean Andd Regularly Sanitized. It Should Not Be Used To Transport Unhygienic Materials Such As Wastes, Sand, Stones, And Other Construction Materials. Storage A) In Addition To The Storage Instructions Form Blss-shd, Supplies Must Be Unloaded At A Stockroom Or Designated Area; Safekeeping Of Milk Stocks Shall Be The Responsibility Of The School Head And School Personnel. B) The Frozen Pasteurized Milk Shall Be Stored In Freezers Or Chillers Prior To Its Distribution At Lunchtime. When Necessary For Preservation, Unused Delivered Stocks For The Day Shall Be Stored Properly To Ensure Their Quality And Freshness. Inspection & Acceptance A) All Deliveries Of The Supplier Shall Be Subject To Inspection And Acceptance By The Sdo. B) All Milk Packs And Bottles To Be Delivered Should Be Clean, Without Leaks, And Not Spoiled. Signs Of Spoilage Include But Are Not Limited To, Off Odor, Bulging Packs, Curdled Or With Lumps, Thick Texture, Slimy Or Clotty. C) All Complaints Must Be Addressed Before The Expiry Date. Recall And Replacement A) Sdo Bayawan City Shall Reject All Milk Packs That Are Unclean, With Leaks, And Spoiled Subject To Replacement By The Supplier Using Their Buffer Stocks Or On The Next Delivery. B) In The Event Of Food Poisoning, Dairy Allergies, And Other Food-borne Illnesses Proven To Be Caused By Defective Milk Prior To Acceptance Which May Lead To Hospitalization Or Death Of A Beneficiary, The Local Dairy Producer And/or Cooperative Shall Provide With Immediate Necessary Assistance Without Need Of Any Demand Form The Pcc, Accordance With The Agreement Of Both Parties To Be Followed By A Thorough Investigation. C) Prior To The Conduct Of Or Pending Investigation, The Supplier Shall Immediately Recall And Replace The Milk Products. Submission Of Requirements 1) Quotations And Other Requirements Stated Below Shall Be Addressed To The Bids And Awards Committee (bac) Chairperson C/o Bac Secretariat At The 3rd Floor, Studio Room, Schools Division Of Bayawan City. If Quotation Is Sealed, Please Indicate In The Envelope The Quotation Number And Name Of Service Provider/supplier. 2) Supplier Should Quote In All Items To Be Considered. 3) In Addition, You Are Required To Submit The Following Necessary Documents: Eligibility Requirements Organized Community Or Social Groups Legal Requirements A. Certificate Of Registration From The Dti, Sec, Cda, Da, Department Of Labor And Employment, Ncip; Or In The Case Of Civil Society Organizations, Non-government Organizations Or Peoples’ Organizations That Are Compliant With The Requirements Of A Csg, Registration From Ngas24 Or Lgus,25 And; B. A Sworn Affidavit (annex “a”) Executed By The Head Or Its Authorized Representative That Affirms That: I. None Of Its Incorporators, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To The Third (3rd) Civil Degree To The Hope, A Member Of The Bac, The Technical Working Group (twg) Or The Secretariat, Or Other Official Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds; And Ii. None Of Its Incorporators, Officers Or Members Has A Related Business To The Community-based Project Being Procured At Hand; Or Disclosure Of The Members If They Have Related Business, If Any, To The Community-based Project Being Procured At Hand And The Extent Of Percentage Of Ownership Or Interest Therein. Technical Requirements C. Statement Of All Its Completed Contracts Similar To The Community-based Projects To Be Bid And/or List Indicating The Work Experiences Of Their Members That Reflect The Capacity To Deliver The Goods, Or Implement The Simple Infrastructure Projects, At An Equal Or Higher Established Standards. (annex “b”) The End-user’s Acceptance Or Official Receipt(s) Or Sales Invoice Issued For The Completed Contracts Shall Be Attached To The Statement As Proof Thereof. Financial Requirements D. Photocopy Or Scanned Copy Of The Bank Book With Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts Such As Cash Receipts Journal, Cash Disbursement Journal, General Journal, And General Ledger. For Organized Csg That Has Participated In Any Government Community-based Project For The Past Two (2) Years: E. Latest Income Tax Return (itr) For The Preceding Tax Year Or For New Establishments, The Most Recent Quarter’s Itr Or Business Tax Return; And F. Updated Audited Financial Statements (af), Which Should Not Be Earlier Than Two (2) Years From The Date Of Bid Submission. The Afs Shall Be Stamped Received By The Gppb Resolution No. 18-2021, Dated 22 October 2021 Page 18 Of 26 Bureau Of Internal Revenue (bir) Or Accredited And Authorized Institutions, Or Electronically Received Via The Afs E-submission Of The Bir With A Filing Reference Number. Unorganized Community Or Social Groups Legal Requirements A) A Photocopy Of The Government-issued Id Of The Officers Or Members Of The Unorganized Csg Showing That They Are Residents Of The Target Community, Or Nearby And Other Communities If Allowed By The Pe; And B) A Sworn Affidavit (annex “a”) Executed By The Head Or Authorized Representative That: I. None Of Its Organizers, Officers Or Members Is An Agent Or Related By Consanguinity Or Affinity Up To The Third (3rd) Civil Degree To The Hope, A Member Of The Bac, The Twg Or The Secretariat, Or Other Official Authorized To Process And/or Approved The Proposal, Contract, And Release Of Funds; And Ii. Commitment Of The Unorganized Csg That It Shall Perform And Deliver All The Obligations And Undertakings Under The Contract Covering The Procurement At Hand If No Performance Or Warranty Security Is Required By The Pe. Technical Requirements A) List Of Completed Work Experiences Of The Members Of The Unorganized Csg That Meet Or Satisfy The Workmanship And Skill Set Requirements, Which Shows The Capacity To Perform The Required Labor Component For The Delivery Of Goods Or Implementation Of Simple Infrastructure Project. Gppb Resolution No. 18-2021, Dated 22 October 2021. Financial Requirements B) Photocopy Or Scanned Copy Of The Bank Account Under The Name Of Any Of Its Officers Or Members With The Complete Bank Account Information; Or A Proof That It Maintains Books Of Accounts Such As Cash Receipts Journal, Cash Disbursement Journal, General Journal, And General Ledger. Price Validity Price Should Be Valid One (1) Year After The Deadline Of Submission Of Quotation. Ocular Inspection The Bac, If Necessary, May Order The Conduct Of An Ocular Inspection Prior To Award And/or Conduct Of The Event. Award The Provider Who Submitted The Lowest Calculated Responsive Quotation And Who Passed Post Qualification Conducted By The Bac And End-user Shall Be Awarded The Contract. In Case Of Tie Of Two Or More Bidders Whose Bids Are Determined And Declared As The Lowest Calculated And Responsive Bids (lcrb) Having Been Post-qualified, The Method To Be Used To Break The Tie Is “draw Lots” Which Is Non-discretionary And Non-discriminatory. In Case Of Non-appearance Of One Party, It Waives The Right To Participate In The Drawing Of Lots But Not In The Acceptance Of Award If Declared As Winner. Delivery Of Service Delivery Of Goods Shall Be On The Date Specified In The Request For Quotation (rfq) Or In The Contract. In Case The Service/s Shall Be Moved By The End-user Within The Validity Period (1 Year) The Service Provider Is Responsible To Accommodate The Request. On The Other Hand, The Service Provider May Reject The Award If The New Schedule Is Beyond The Validity Period. Evaluation Of Quotations Quotation Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1) Price Quotation; 2) Compliance With Items And Description 3) Completeness Of Documents Submitted Instructions 1) The Service Provider Or Supplier Shall Be Responsible For The Source(s) Of Its Goods/services/equipment, Which It Shall Provide In Accordance With The Schedule, And Specifications Of The Rfq Or Contract. Failure Of The Provider To Comply With This Provision Shall Be Ground For Cancellation Of The Award Or Purchase Order/contract Issued To The Provider. 2) The Service Provider Or Supplier Who Accepted A Contract But Failed To Deliver The Required Goods/services/equipment Within The Time Called For In The Contract Shall Be Disqualified From Participating The Future Procurement Activities Of This Procuring Entity. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Revised Irr Against The Service Provider Or Supplier. 3) All Duties, Excise, And Other Taxes And Revenue Charges Shall Be Paid By The Provider. 4) All Transactions Are Subject To Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. Warranty Supplier Warrants That All Goods/services/equipment To Be Provided Are Of Acceptable Industry Standard. Payment One Hundred Percent (100%) May Be Paid To The Provider’s Account Less Government Taxes After The Complete Delivery/ies; Based On The Actual Completed Delivery Of The Goods/services. The Bids And Awards Committee Reserves The Right To Accept Or Reject Any Bid, To Annul The Bidding Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder Or Bid. Annex “a” Republic Of The Philippines City/municipality Of _______) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. I Am The (head/authorized Representative) Of (name Of Community Or Social Group); 2. That The Incorporators, Organizers, Officers Or Members Of Our Organization Are The Following: Name Position 3. Upon Consultation And Communication With The Above-named Individuals, I Confirm And Certify That: A. None Of Us Is An Agent Of Or Related By Consanguinity Or Affinity Up To The Third Civil Degree To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee, The Technical Working Group, Or The Bac Secretariat, Or Other Officials Of (name Of Procuring Entity) Authorized To Process And/or Approve The Proposal, Contract, And Release Of Funds In Favor Of The Community Or Social Group; And B. [include This Paragraph If All Organized Community Or Social Group Officers And Members Do Not Have Any Related Business To The Community-based Project Being Procured] None Of Us Has Any Related Business To The Community-based Projects Being Procured At Hand. C. [include This Paragraph If Any Of Those Identified Organized Community Or Social Group Officers Or Members Must Disclose His/her Related Business, Including The Extent Or Percentage Of His/her Ownership Or Interest Therein.] The Following Officers Or Members Of Our Organized Community Or Social Group Has/have Related Business To The Community-based Project Being Procured At Hand, Including The Corresponding Extent Or Percentage Of Ownership Or Interest Therein: Name Name Or Nature Of Related Business Extent Or Percentage Of Ownership Or Interest In The Related Business 4. [include This Paragraph If No Performance Or Warranty Security Is Prescribed By The Procuring Entity For Unorganized Community Or Social Groups] Considering That The Posting Of A Performance Security Has Been Dispensed With, As Determined By The Procuring Entity, I Hereby Commit That Our Unorganized Community Or Social Group Shall Perform And Deliver All The Obligations And Undertakings Under The Contract Covering The Procurement At Hand. I Further Agree And Accept That Our Failure To Perform Or Deliver Any Of Such Obligations And Undertakings Shall Result In Blacklisting Of Our Community Or Social Group For Not More Than Two (2) Years In All Government Procurement Activities Following The Procedure Under Ra No. 9184, Its Revised Irr And Associated Issuances. 5. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815, S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This ____ Day Of ____, 20__ At ______________, Philippines. [insert Name Of Community Or Social Group Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice] Annex “b” Statement Of Community Group’s Completed Contracts Similar To The Community-based Project To Be Bid Or List Indicating The Work Experiences Of Members Similar To The Community-based Project To Be Bid Name Of The Completed Contract Contract Date Period/duration/delivery Date Amount Involved Definition Or Description Of The Project Or Major Categories Of Work Supporting Documentary Proofs (e.g. User Acceptance, Official Receipts, Sales Invoice) Attached Ass Annex “_” [insert Name Of Community Or Social Group Representative] [insert Signatory’s Legal Capacity]