DEPARTMENT OF EDUCATION BAGUIO TEACHERS CAMP Tender

Description The Deped Baguio Teachers Camp Through It's Bids And Awards Committee (bac) Is Now Inviting Interested Suppliers/caterers To Quote On The Following Items: 1 1 Lot "four (4) Set Of Complete Meals. For 120 Pax On August 5 (pm Snack) To August 9, 2024 (lunch) ""workshop/seminar""" "inclusions: 1. Breakfast Meals + Drinks - Rice, 2 Choices Of Viands, Dessert/fruits, Tea/choco/milk 2. Lunch Meals + Drinks - Rice, Soup, 3 Choices Of Viands, Dessert/fruits, 1 Round Of Juice 3. Dinner Meals + Drinks - Rice, Soup, 3 Choices Of Viands, Dessert, 1 Round Of Juice 4. Am And Pm Snack W/ Bottled/ Canned Drinks" "note: To Provide Free-flowing Coffee With Creamer And Sugar And Tea And Choco **managed Buffet" Note: All Caterers/suppliers Are Advised To Quote On A Price Compliant To The Required Technical Specification Without Compromising Quantity And Quality Of Serving And Service. Please Attach Menu "**guaranteed For Payment : 84 Pax X 700.00 X 4 Day = Php 235,200.00" "*** Max. No. Of Participants: 120 Pax X 700.00 X 4 Days = Php 336,000.00" **** The Guaranteed No. Of Participants Is The Minimum Actual Number Of Seminar Attendees That Will Be Paid To The Caterer/supplier. The Maximum No. Of Participants Is The Upper Limit For The Quantity Of Participants That Will Be Accommodated In Case Based On Actual Count That Will Be Accommodated In Case The Number Of Arrivals Exceed The Guaranteed Number Of Actual Participants. Note: Add 6% Tax Technical Specifications: Catering Service 1 White Rice, Either Plain Or Fried Atleast One Cup Or An Estimated 200 Grams Per Head 2 Soup (selection From Menu), Served In A Bowl With Estimated 200ml Per Serving 3 "3 Choices Of Viands (selection Of Variety Dishes Of Meat, Poultry, Fish And Vegetable From Menu) With Estimated 100 Grams Edible Portion Per Serving/viands " 4 Dessert/ Fruits (selection Of Pastries, Fruits In Season And Sweets From Menu) 5 One Round Of Bottled Or Canned Drinks (selection From Menu). 6 Attach 8 Days Menu For End-user To Choose 7 Service Water Served In A Separate Dispenser **********nothing Follows*********** Instructions: 1 Accomplish This Rfq Correctly And Accurately. 2 Do Not Alter The Contents Of This Form In Any Way. 3 Technical Specifications Are Mandatory. 4 Failure To Follow These Instructions Will Disqualify Your Entire Quotation. Terms And Conditions 1. Bidder Shall Provide Correct And Accurate Information Required In This Form. Bidding Procedures Will Be Conducted In Accordance With The Provisions Of The Implementing Rules And Regulations (irr) Of The Republic Act 9184 And The Deped Customized Agency Procurement Manual (cam). 2. Price Quotation/s Must Be Valid For A Period Of Forty-five (45) Calendar Days From The Date Of Submission. 3. Price Quotation/s, To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initiated By You Or Any Of Your Duly Authorized Representative/s. 6. It Is The Intent Of The Purchaser To Evaluate The Bid/quotation On: [ ] Lot Basis, Hence Only Complete Bids Are Accepted, No Partial Bids Allowed. Award Shall Be Made To The Bid/ Quotation Or Combination Of Quotations Resulting In The Total Lowest Calculated And Responsive Bid/quotation (for Good And Infrastructure) Or, The Highest Rated Offer (for Consulting Services) Which Complies With The Technical Specifications And Other Terms And Conditions Stated In The Contract / Po. Or [ ] Per Item Basis Where Each Item To Be Evaluated And Awarded Separately Under Separate Contracts; Or, Several Items Grouped Together To Form One Complete Lot To Be Awarded To A Single Bidder To Form A Singular Complete Contract; Or, Similar Items To Be Grouped Into Several Lots, And Evaluated And Awarded As Separate Contracts. 7. The Item/s Shall Be Delivered Within The Terms Specified In The Approved Purchase Order (po)/ Notice To Proceed (ntp). Payment Shall Be Made Immediately Upon Receipt Of The Goods (complete) And Or Completion Of Service/s (as Specified In The Terms And Conditions In The Contract/po)/ Demand For Payment And Submission Of The Required Supporting Documents If Any. 8. Representatives From The Property And Supply Section, Commission On Audit (coa), And Accounting Section Shall Have The Right To Inspect And / Or Test The Goods To Confirm Its Compliance To The Technical Specifications. 9. Liquidated Damages Equivalent To One Tenth Of One Percent (0.001%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Baguio Teachers Camp Shall Rescind The Contract / Po Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 10.the Btc-bac Reserves The Right To Accept Or Reject Any And All Bid/s, To Annul The Bid Opening Process, And To Reject All Bids At Any Time Prior To Contract Award, Without Thereby Incurring Any Liability To The Affected Bidder/s. 11. Quotations, Including Documentary Requirements, Received After The Deadline Shall Not Be Accepted. Please Quote Your Best Offer For The Item Described Herein Addressed To: "ma. Susan T. Bustarde Administrative Officer V Chairperson, Btc Bids And Awards Committee (btc-bac) Telephone No.: (074) 442-7148" Submit Your Sealed Bids/quotation Duly Signed By You Or Your Duly Authorized Representative And Copies Of The Required Documentary Requirements Not Later Than 10:00am On August 2, 2024 Quotations May Be Submitted Through Fax Or Electronic Mail With The Following Documents At Teacherscampbac@gmail.com Or At: Bac Secretariat Property And Supply Unit Administrative Section Deped Baguio Teachers Camp Leonard Wood Road, Baguio City Tel/fax #: 07-442-7148 Eligibility Requirements: 1. Business Permit, 2. Dti Registration, 3. Bir Tax Clearance, 4. Philgeps Certificate Of Registration, And 5. Notarized Omnibus Sworn Statement.