Department Of Agriculture Tender

Description Invitation To Bid For The Procurement Of Security Services For 32 Security Guards 1. The Department Of Agriculture-western Visayas, Through The National Expenditure Program 2025 (early Procurement Short Of Award) Intends To Apply The Sum Ten Million Three Hundred Ten Thousand Four Hundred Twenty Pesos And 48/100 (php10,310,420.48) Being The Abc To Payments Under The Contract For Procurement Of Security Services For 32 Security Guards/ib No. 2025-016 (gas). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Agriculture-western Visayas Now Invites Bids For The Procurement Of Security Services For 32 Security Guards With The Following Specifications: Security Services For 32 Security Guards For The Period Of January 2025 To December 2025 Bpi Compound/da Operations Compound 4 Sgs Wesviarc 4 Sgs Cabatuan Station 1 Sgs Sta. Barbara Station 2 Sgs Calinog Station 1 Sg Sigma Station 1 Sg Patnongon Station 2 Sgs Dumarao Station 1 Sg La Carlota Station 2 Sgs Da Bacolod Satellite Office 3 Sgs Himamaylan Breeding Station 1 Sg Admin. Regional Office @ Wesviarc, Compound 3 Sgs Guimaras Station 2 Sgs Soils Compound 3 Sgs New Da Western Visayas Building 2 Sgs Terms Of Reference: Qualifications Of The Service Providers 1. Should Have At Least Five (5) Years Of Experience As A Security Service Provider For A Government Agency; 2. Must Be A Member Of The Philippine Association Of Detective And Protective Agency Operators (padpao); 3. Must Be Duly Licensed And Registered Service Provider Contractor With The Department Of Labor And Employment (dole); 4. Must Be Duly Registered With The Securities And Exchange Commission (sec), Department Of Trade And Industry (dti) Or Cooperative Development Authority (cda); 5. Must Be Duly Registered With The Social Security System (sss), Home Development Mutual Fund (pag-ibig) And The Philippine Health Insurance Corporation (philhealth); 6. Must Be Duly Registered With The Bureau Of Internal Revenue (bir) Basic Requirements: Required Qualifications Of Security Guards (sgs) A. Must Be A Filipino Citizen; B. With At Least Two (2) Years Experienced In Security Services C. Completion Of At Least Two-year College Education Or Equivalent Vocational Course; D. Has Undergone Training On Gun Safety And Handling And First Aid Within One (1) Year Prior To Actual Deployment; E. Must Have Passed Neuro And Drug Testing Within Two (2) Months Prior To Actual Deployment; F. Not Less Than 23 Not More Than 40 Years Old; G. At Least 5’4” In Height H. Must Be Physically And Mentally Fit; I. Must Submit Personal Data Sheet; J. Must Possess A Security Guard License Which Is Valid Within The Duration Of The Contract; K. Must Have No Derogatory Record; And L. The Agency Must Issue A Certificate That The Guards To Be Deployed Have No Criminal Or Pending Criminal Case Based On Barangay, Police And Nbi Clearance. Padpao Prescribed Uniform: A. Head Gear B. Service Shirt C. Service Trousers D. Service Belt E. Footwear Equipment And Accessories: A. Nightstick/baton B. Whistle C. Timepiece (synchronized) D. Writing Pen E. Notebook And Duty List F. Flashlight G. First Aid Kit H. Service Firearms (long Firearms For Stations Assignment) I. Communications Equipment (2-way Radio And Mobile Phone) Appropriate To Designated Posts J. Roving Motorcycle With Side Car For Wesviarc K. Rain Coat & Umbrella Scope Of Services: A. Protection Of Life And Property 1. Observance Of Rigid Inspection Of Personal Belongings Of Clients/visitors At All Entrances. 2. Watch, Safeguard And Protect The Department’s Properties From Theft, Arson, Destruction And Damages. 3. Ensure The Safety Of Da-western Visayas Officials, Personnel And Visitors From Harassment, Threat, Or Intimidation Within The Premises Of The Office. 4. Implementation Of Issuance Of “visitor Identification Badge/card” For Visitors And Non-employee Affiliates Of Da-western Visayas B. Maintenance Of Peace And Order 1. Guarantee That All Da-western Visayas Employees And Clients Are Safe From Harm Which May Arise From Internal/external Chaos And Public Disorder. 2. Guard Against Incidence Of Theft And Other Misdemeanors Which May Constitute Breach Of Peace And Order Inside Da-western Visayas Premises. C. Strict Observance Of Da-western Visayas Policies, Rules And Regulations On Security 1. Strictly Observe, Enforce And Adhere To The Da-western Visayas’ Rules And Regulations As It Applies To The Security And Well-being Of The Agency, Its Employees And Clients. D. Other Duties And Functions 1. Protect Entire Work Area Occupied By The Da-western Visayas’, Its Employees And Clients Against Unauthorized Intrusion, Internal Or External Commotion. 2. Check, Entertain And Assist Clients Or Visitors Entering Da-western Visayas Premises. 3. Strictly Maintains Official Logbook Or Record Of All Incoming And Outgoing Persons, Vehicles, Movements Of Da-western Visayas Properties, Among Others. 4. Records Da-western Visayas Employees’ Time In And Out. 5. After Office Hours, Conduct Routine Patrol Or Inspection Of The Building And Report Unusual Activities Or Threat To Security To The Head Guard 6. Record All Employees Rendering Overtime Services And All Other Office Personnel Who Are Still In The Da-western Visayas Premises After Office Hours. 7. Ensure That All Doors And Windows Of Da-western Visayas Building Are Secured And All Electrical Connections And Lights Are Turned Off. Before The Start Of Office Hours, Inspect All Areas For Any Sign Of Forced Entry. 8. Assist In The Implementation Of Da-western Visaya Rules And Regulations Such As Wearing Of Prescribed Office Uniforms, Identification Cards, Among Others. Other Requirements: A. A Sub-office Shall Be Established Within Region Vi, If Main Office Is Outside The Region; B. The Inspector Of The Agency Must Conduct Monthly Routine Schedule Of Monitoring And Inspection Of Assigned Guards. He Must Submit His Mobile Contact Number To The Chief Of The General Services Section Of Da Western Visayas For Coordination And Feedbacking; C. The Armory Of The Agency Must Have At Least 10 Standby Licensed Firearms And Ammunitions; D. Prompt And Updated Remittance Of The Employer And Employee’s Share Of The Following Mandatory Deductions: Retirement Benefit (ra 7641), Sss Premium, Philhealth Contribution, State Insurance Fund And Pag-ibig Fund; E. Security Agency Must Abide With The Minimum Wage Due To Each Guard As Provided By The Regional Tripartite Wages And Productivity Board And Padpao Rate; F. Agency Is Paying Salaries And Benefits Regularly On Schedule. G. Inform In Writing The Chief Of General Services Every Reliever, Replacement And Reshuffling Of Guards Within 48 Hours Before Deployment, Subject To Compliance Of Other Terms & Conditions; And H. There Must Be Designated Head Guard To Station With At Least 3 Assigned Guards. Instructions: 1. Please Refer To The Attached Terms Of Reference For The Prospective Bidder To Determine The Qualifications Of The Security Guards 2. In The Cost Distribution Per Month Which Shall Form Part Of The Financial Document, The Standard Administrative Or Agency Fee Must Not Be Less Than 20% Of The Total Contract Cost In Accordance With The Dole Department Order No. 150-16, Series Of 2016, The 12% Vat Being Dependent Upon The Agency Fee Pursuant To Rmc-39-2007 3. If The Prospective Bidder Made An Offer Less Than The Amount To Guard And Government, It Shall Be Automatically Considered As Non-complying And Indicated In The Latest Padpao Rate. Posting Of Guards Is Required From January 1, 2025 – December 31, 2025. Bidders Should Have Completed, Within Three (3) Years (2021-present) From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. The Prospective Bidder Must Be Registered In The Philgeps. 4. Prospective Bidders May Obtain Further Information From Department Of Agriculture - Visayas And Inspect The Bidding Documents At The Address Given Below During Office Hours, 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 18, 2024 – December 10, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Twenty Five Thousand Pesos (php25,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To Be Presented In Person. 6. The Department Of Agriculture-western Visayas Will Hold A Pre-bid Conference At 9:30 P.m. On November 26, 2024 At The Rcpc Library, Rcpc Building, Da Wesviarc Compound, Brgy. Buntatala, Jaro, Iloilo City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 9:30 A.m. On December 10, 2024. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Securing Declaration Or Bid Security In The Amount Of Any Of The Acceptable Forms And In The Amount Of Php206,208.41 (if The Bid Security Is In The Form Of Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit) Or Php515,521.02 (if The Bid Security Is In The Form Of Surety Bond). In Lieu Of A Bid Security, The Bidder May Submit A Duly Notarized Bid Securing Declaration That Is An Undertaking Which States, Among Others, That The Bidder Shall Enter Into Contract With The Procuring Entity And Furnish The Required Performance Security Within 10 Calendar Days From Receipt Of The Notice Of Award, And Committing To Pay The Corresponding Fine And Be Suspended For A Period Of Time From Being Qualified To Participate In Any Government Procurement Activity In The Event That It Violates Any Of The Conditions Stated Therein As Required In The Guidelines Issued By The Gppb. 9. Bid Opening Shall Be At 9:30 A.m. On December 10, 2024 At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Agriculture-western Visayas Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. The Department Of Agriculture-western Visayas Does Not Condone Any Forms Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation. 12. For Further Information, Please Refer To: Zarlina B. Cuello Bac Chairperson Da-wesviarc Compound Brgy. Buntatala, Jaro, Iloilo City Tel. No. (033) 320-23-73 Www.westernvisayas.da.gov.ph Procurement@wv.da.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Philgeps November 18, 2024 Zarlina B. Cuello Bac Chairperson