Department Of Agriculture Tender

Description Invitation To Bid For The Supply And Delivery Of Various Pump And Engine Sets 1. The Department Of Agriculture - Regional Field Office 1 (da-rfo 1), Through The National Expenditure Program Fy 2025 Intends To Apply The Sum Of Twenty-seven Million Eight Hundred Thousand Pesos (php27,800,000.00) With Project Identification Number Da-rfo-1-2025-goods-008 Being The Approved Budget For The Contract (abc) To Payments Under The Contract For Each Lot, To Wit: Project Title Abc (php) Lot 1: Supply And Delivery Of One Hundred Fifty-eight (158) Units Pump And Engine Sets 15,800,000.00 Lot 1: Supply And Delivery Of One Hundred Twenty (120) Units Pump And Engine Sets 12,000,000.00 Total 27,800,000.00 2. The Da-rfo 1 Now Invites Bids For The Early Procurement Activity (epa) Of The Above Procurement Project, In Accordance With The Provisions Under Appendix 31 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184 For The Above-mentioned Procurement Project With The Following Details And Minimum Specifications, To Wit: Lot No. Particulars/descriptions 1 Pump & Engine Set 1. Pump A. 2" X 2" Diameter Centrifugal Pump B. Non -self Priming/end Suction C. Discharge Capacity Of At Least 10l/s At Following Conditions:  At Least 6m Total Dynamic Head  At Least 6m Suction Lift  Impeller Is Made Of Bronze (supported With Dost Mirdc Report) No. Of Vanes: 9  With Pulley With 2 Grooves, V-shape  Mechanical/packing Seal  With Appropriate Accessories 2. Engine A. 7 Hp Diesel Engine B. Water Cooled C. 4-stroke And Horizontal Cylinder D. Specific Fuel Consumption: Should Not Exceed 350 G/kw-hr At Continuous Running Test/continuous Power (shown In The Amtec Test Result) E. Power Use Efficiency Must Be At Least 85% Of The Rated Power At Continuous Operation F. Manual Cranking Start G. Not More Than 92db Noise Level 3. Accessories And Fittings - Must Be Compatible With Size Of Pump A. Complete With Pulley (2 Grooves) And Belts B. 1 Pc 90⁰ 2” Standard Elbow & 1 Pc 2” Diameter X 12”/ 0.40m Nipple Adopter C. With Tool Bag, Standard And Philip Screw Driver, Open/close Wrench (with Nos. 10 ,12,14,17) Or Its Equivalent D. V-pulley:  Type X Diameter (mm): 2b X111 Or Its Appropriate Equivalent  Pitch (mm): Pc Ф 160 Or Its Appropriate Equivalent E. Stub Shaft  Diameter X Length (mm): 32 X 55 Or Its Appropriate Equivalent  Pitch (mm): Pc Ф 124 Or Its Appropriate Equivalent F. 3 Units Bolts M12 X 35 Or Its Appropriate Equivalent G. 3 Units Spring Washer Or Its Appropriate Equivalent H. With Base Plate (2" X 2") Angle Bar (fully Weld) And Handle Shall Be Made Of 0.50 " Diameter G.i. Pipe (fully Weld)(sch.40) I. 3pcs Hose Adaptor 2" J. 2 Pcs 2” Dia. X 10 Meters Spiral/corrugated Suction Hose With Strainer Foot Valve K. 2 Pieces 2" Dia. X 100 Meters Pvc Rubberized Agricultural/ Fire Duct Hose (must Be Durable And Provided With Complete Accessories And Fittings Compatible To The 2" Diameter Pump) L. Fuel (2 Liter) And Motor Oil (3 Liters) M. With Original Equipment Manufacturer Manual (oem) Other Requirements: I. To Be Submitted During Bid Opening: A. Valid Amtec Test Report B. Valid Permit To Operate Issued By Bafe And Certificate Of Namdac Accreditation Issued By Pcaf C. Certificate Of Company Owned/affiliated/authorized Service Center Within The Region And Service Center Must Have A Permit To Operate Issued By Bafe; Affiliated Service Center Should Be Supported With A Notarized Servicing Agreement. D. Notarized Affidavit Of Undertaking After Sales Service That Supplier Must Render Within 72 Hours Upon Receipt Of Notice From The Recipients/procuring Entity E. Certificate Of Availability Spare Parts Of The Brand/model Being Offered Within The Region To Be Issued By The Distributor/manufacturer/affiliated Or Authorized Service Center F. Notarized Certificate Of 100% Stock Allocation Including Serial Numbers Of The Units Offered To Be Submitted During Bid Opening Issued By The Distributor/ Dealer Specifying The Name Of Project To Da Rfo 1 G. Certificate To Conduct On-site Technical Briefing For Operators On Operation, Maintenance, And/or Repair Of The Supplied Goods By The Supplier H. Shall Submit Metal Test Report From Dost-mirdc Ii. To Be Submitted/verified During Post-qualification A. Shall Present 50% Available Stocks Earmarked For Region 1 And Valid Certificate Of Conformity Of The Engine Iii. To Be Submitted/inspected/verified During Delivery/after Delivery A. With Warranty Of 1 Year On Parts Of Equipment And 2 Years For Services To Be Reckoned From Date Of Delivery B. With Reflectorized Da Logo Sticker (3"x 3"), Labeled With "corn- Rfo 1" For The 128 Units, "hvcdp- Rfo 1" For The 12 Units, "amia-rfo 1" For The 6 Units, "livestock- Rfo 1" For 3 Units, And "oap-rfo 1" For 9 Units Below The Logo C. With Metal Plate Indicating The Company Name And Active Office Landline/mobile Numbers For Easy Access Of Farmers Client D. With Heavy Duty Trapal Per Site Enough To Cover The Items Delivered E. 10% Of The Units Delivered Shall Be Subjected To Acceptance Testing Delivery Schedule: Twenty (20) Working Days From Receipt Of Notice To Proceed Drop-off Points: Delivery Sites Total Corn Hvcdp Amia Oap Livestock Iliarc, Bacnotan, La Union 32 28 - - 3 1 Isrec, San Juan, Ilocos Sur 64 56 4 - 3 1 Inrec, Batac City, Ilocos Norte 56 44 8 - 3 1 Inrec, Dingras, Ilocos Norte 6 - - 6 0 - Total 158 128 12 6 9 3 2 Pump & Engine Set 1. Pump A. 3" X 3" Diameter Centrifugal Pump B. Non -self Priming/end Suction C. Discharge Capacity Of At Least 10l/s At Following Conditions:  At Least 6m Total Dynamic Head  At Least 6m Suction Lift  Impeller Is Made Of Bronze (supported With Dost Mirdc Report) No. Of Vanes: 9  With Pulley With 2 Grooves,v-shape  Mechanical/packing Seal  With Appropriate Accessories 2. Engine A. 8 Hp Diesel Engine B. Water Cooled C. 4-stroke And Horizontal Cylinder D. Specific Fuel Consumption: Should Not Exceed 350 G/kw-hr At Continuous Running Test/continuous Power (shown In The Amtec Test Result) E. Power Use Efficiency Must Be At Least 85% Of The Rated Power At Continuous Operation F. Manual Cranking Start G. Not More Than 92db Noise Level 3. Accessories And Fittings - Must Be Compatible With Size Of Pump A. Complete With Pulley (2 Grooves) And Belts B. 1 Pc 90⁰ 3” Standard Elbow & 1 Pc 3” Diameter X 12”/ 0.40m Nipple Adopter C. With Tool Bag, Standard And Philip Screw Driver, Open/close Wrench (with Nos. 10 ,12,14,17) Or Its Equivalent D. V-pulley:  Type X Diameter (mm): 2b X111 Or Its Appropriate Equivalent  Pitch (mm): Pc Ф 160 Or Its Appropriate Equivalent E. Stub Shaft  Diameter X Length (mm): 32 X 55 Or Its Appropriate Equivalent  Pitch (mm): Pc Ф 124 Or Its Appropriate Equivalent F. 3 Units Bolts M12 X 35 Or Its Appropriate Equivalent G. 3 Units Spring Washer Or Its Appropriate Equivalent H. With Base Plate (2" X 2") Angle Bar (fully Weld) And Handle Shall Be Made Of 0.50 " Diameter G.i. Pipe (fully Weld)(sch.40) I. 3pcs Hose Adaptor 3" J. 3” Dia. X 10 Meters Spiral/corrugated Suction Hose With Strainer Foot Valve K. 1 Piece 3" Dia. X 100 Meters Pvc Rubberized Agricultural/ Fire Duct Hose (must Be Durable And Provided With Complete Accessories And Fittings Compatible To The 3" Diameter Pump) L. Fuel (1liter) And Motor Oil (2 Liters) M. With Original Equipment Manufacturer Manual (oem) Other Requirements: I. To Be Submitted During Bid Opening: A. Valid Amtec Test Report B. Valid Permit To Operate Issued By Bafe And Certificate Of Namdac Accreditation Issued By Pcaf C. Certificate Of Company Owned/affiliated/authorized Service Center Within The Region And Service Center Must Have A Permit To Operate Issued By Bafe; Affiliated Service Center Should Be Supported With A Notarized Servicing Agreement. D. Notarized Affidavit Of Undertaking After Sales Service That Supplier Must Render Within 72 Hours Upon Receipt Of Notice From The Recipients/procuring Entity E. Certificate Of Availability Spare Parts Of The Brand/model Being Offered Within The Region To Be Issued By The Distributor/manufacturer/affiliated/authorized Service Center F. Notarized Certificate Of 100% Stock Allocation Including Serial Numbers Of The Units Offered To Be Submitted During Bid Opening Issued By The Distributor/ Dealer Specifying The Name Of Project To Da Rfo 1 G. Certificate To Conduct On-site Technical Briefing For Operators On Operation, Maintenance, And/or Repair Of The Supplied Goods By The Supplier H. Shall Submit Metal Test Report From Dost-mirdc Ii. To Be Submitted/verified During Post-qualification A. Shall Present 50% Available Stocks Earmarked For Region 1 And Valid Certificate Of Conformity Issued By Bafe Iii. To Be Submitted/inspected/verified During Delivery/after Delivery A. With Warranty Of 1 Year On Parts Of Equipment And 2 Years For Services To Be Reckoned From Date Of Delivery B. With Reflectorized Da Logo Sticker (3"x 3"), Labeled With "corn- Rfo 1" For The 110 Units, "livestock-rfo 1" For The 1 Unit And "oap-rfo 1" For 9 Units Below The Logo C. With Metal Plate Indicating The Company Name And Active Office Landline/mobile Numbers For Easy Access Of Farmers Client D. With Heavy Duty Trapal Per Site Enough To Cover The Items Delivered E. 10% Of The Total Delivered Units Shall Be Subjected To Acceptance Testing. Delivery Schedule: Twenty (20) Working Days From Receipt Of Notice To Proceed Drop-off Points: Delivery Sites Corn Livestock Oap Total Prec-sta. Barbara, Pangasinan 110 1 9 120 Bidders Should Have Completed, Within Two Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Prospective Bidders May Obtain Further Information From And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00 Am To 5:00 Pm, Monday To Friday. Department Of Agriculture Regional Field Office 1 Aguila Rd., Sevilla, City Of San Fernando, La Union 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders From November 13-2024 To December 2, 2024 From The Address Given And Websites Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Following Amounts: Project Title Bid Docs Fee Lot 1: Supply And Delivery Of One Hundred Fifty-eight (158) Units Pump And Engine Sets 25,000.00 Lot 1: Supply And Delivery Of One Hundred Twenty (120) Units Pump And Engine Sets 25,000.00 6. The Da-rfo 1 Will Hold A Pre-bid Conference On 20 November 2024, 10:00 Am At Da-rfo 1, 5th Floor Conference Room, Aguila Road, Sevilla, City Of San Fernando, La Union, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Above On Or Before 02 December 2024, 10:00 Am. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On 02 December 2024, 10:00 Am At Da-rfo 1, 5th Floor Conference Room, Aguila Road, Sevilla, City Of San Fernando, La Union. Bids Will Be Opened In The Presence Of The Bidders Or Their Authorized Representatives. 10. Additional Instructions To Bidders: A. The Bidders Or Their Duly Authorized Representatives May Attend The Bid Opening; B. In Case A Representative Will Be Attending The Bid Opening, A Special Power Of Attorney (spa), Secretary’s Certificate, Board Resolution Or Any Other Forms Of Authorization (notarized), As The Case May Be, Together With The Company-issued Identification Card Or Any Valid Id Must Be Presented Upon Submission Of The Bid Proposal At The Bac Secretariat. The Name/title Of The Project Must Be Indicated In The Authorization Or Spa. C. Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. Bidders Shall Submit Their Bids With Proper Index Tabbing Using The Forms Specified In The Bidding Documents In Two (2) Separate Sealed Bid Envelopes, And Which Shall Be Submitted Simultaneously; The First Component Which Is The Technical Eligibility Requirements Must Be Soft-bound, Marked With The Name Of The Contract And Its Ib No., Name And Address Of The Bidder, And Enclosed In An Envelope, Sealed With Signature And Marked With The Name Of The Contract, Name And Address Of The Bidder, Addressed To The Bids And Awards Committee (bac) Da Rfo-1 City Of San Fernando, La Union, The Specific Identification No. And The Warning “do Not Open Before…” The Date And Time For The Bid Opening. The Second Component Being The Financial Eligibility Requirements Can Be Fastened In A Folder, Marked With The Name Of The Contract And Its Ib No., Name And Address Of The Bidder, And Enclosed In An Envelope, Sealed With Signature And Marked With The Name Of The Contract, Name And Address Of The Bidder, Addressed To The Bids And Awards Committee (bac) Da Rfo-1 City Of San Fernando, La Union, The Specific Identification No. And The Warning “do Not Open Before…” The Date And Time For The Bid Opening. The Technical And Financial Requirement Each In Separate Envelopes, Shall Be Enclosed In A Mother Envelope With The Same Sealing And Markings. Non-compliance With Index Tabbings Shall Not Be A Ground For Outright Disqualification Or Declaration Of Ineligibility. The Improper Index Tabbings Must Be Duly Acknowledged By The Bidder/representative And Be Subject To The Bid Evaluation And Post-qualification Of The Technical Working Group (twg) As To Their Substance. D. The Technical Specifications Of The Project Must Be Duly Signed/countersigned And Sealed By A Licensed Agricultural And Biosystems Engineer In Accordance With Republic Act 8559 Or Republic Act 10915; E. All Documents In The Financial Requirements Envelope Must Be Duly Signed And/or Initialed By The Bidder/authorized Representative On Each And Every Page Thereof. F. The Award Of Contract For Procurement Projects Undertaken Through Epa May Be Made Only Upon The Following Conditions And Shall Be In Accordance With Item 7 Of Appendix 31 Of The 2016 Revised Irr Of Ra 9184: F.1. Approval And Effectivity Of The Funding Sources, To Wit: (i) General Appropriations Act; (ii) Corporate Budget; (iii) Appropriations Ordinance; Or (iv) Loan Agreement In The Case Of Faps; Or F.2. The Reenactment Of The Previous Year’s Budget Which Constitutes The Current Year’s Authorized Budget, When Authorized By The Constitution, Law Or Rules. 11. The Da-rfo 1 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And Section 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Dennis I. Tactac, Abe Chairperson, Bids And Awards Committee Department Of Agriculture - Regional Field Office 1 Aguila Road, Sevilla, City Of San Fernando, La Union Tel. No. :(072) 242/1045-46, Ext. 07 E-mail Add: Bacsec@ilocos.da.gov.ph 13. For Downloading Of Bidding Documents, You May Visit The Following Websites: Da-rfo 1 Website: Https://ilocos.da.gov.ph/ Philgeps Website: Https://www.philgeps.gov.ph/ November 12, 2024 Approved: (sgd.) Gilbert D. Rabara, Dvm Vice-chairperson, Bids And Awards Committee Invitation To Bid Identification No. Da-rfo 1-2025-goods-008