Department Of Agrarian Reform Tender

Description Lot Procurement Of Security Guard Services For Dar Albay Provincial Office Covering January 16, 2025 To December 31, 2025 1 952,000.00 952,000.00 3 Uniformed Security Guards **************** Technical Specifications/terms Of Reference Security Agency Minimum Requirements 1. Valid And Updated License To Operate Issued By The Philippine National Police, Civil Security Group, Supervisory Office For Security Investigation Services (pnp-csg-sosia) 2. Certification That The Servicing Agency Is Operating For Atleast Three (3) Years In The Security Business Operations 3. Certification Conforming The List And Licenses (if Applicable) Of Tools And Equipments 4. Certification Conforming The List Of Personnels And Security Guards To Be Deployed. Atleast 3 Of Them Should Be Organic To The Service Provider. 5. Provide Copy Of Its Organizational Profile Together With The Recruitment And Selection Criteria In Hiring Personnel/security Guards The Above Mentioned Requirements Shall Be Submitted Together With Its Technical And Eligibility Documents Security Guard Minimum Requirements Must Be At Least A High School Graduate Good Moral Character And Reputation, Courteous, And Competent, Efficient, Alert And Without Criminal Or Police Records "physically And Mentally Fit And Not Less Than 21 Or More Than 60 Years Of Age And Through The Agency, Must Submit The Following Valid/updated Documents 1. Neuropsychiatric Exam 2. Nbi Clearance 3. Drug Test Results 4. X-ray Results 5. High School Diploma 6. Certificate Of Training" Duly Licensed, Bonded, Properly Screened And Cleared By Competent Government Agencies Tasked To Issue Clearances For Employment Must Always Wear The Proper Uniform And Has The Competency To Carry Firearms Which Shall Always Have The Sufficient Ammunition During His Tour Of Duty Holder Of Valid Security Officer License Issued By Pnp-csg-sosia Obligation Of The Security Personnel Maintain Peace And Order At The Aforementioned Building And Premises Of Dar Albay Provincial Office; To Protect And Safeguard The Properties From Theft, Pilferage, Robbery, Loss, Destruction Or Damages, To Prevent The Commission Of Crimes And Other Unlawful Acts, To Protect And Secure The Officers, Personnel/employees Of Darpo Including Its Visitors And Guests From Assault And All Forms Of Violence, Harassment, Threat Or Intimidation; To Maintain Constant Patrol On All Points Of The Building And Its Premises And To Follow Rules, Policies And Regulations From Darpo Albay Aimed At Maintaining Security And Safety. Minimum Security Equipment Requirements Operational, Functional, And Well-maintained Firearms With Live Ammunition (9mm Pistol, Shotgun) With Valid License In The Name Of The Security Agency (plus One (1) Magazine For Each Firearm) Handheld Radio With Valid Ntc License Uniform (which Includes Handcuffs, Atleast 20ml Pepper Spray, Rechargeable Heavy Duty Flash Lights With Atleast 5 Leds, Stainless Steel Whistle, First Aid Kit, Big Umbrella, Expandable Night Sticks Made Of Steel Or Pro Baton Made Of Wood) Security Plan Security Plan Including Investigation And Reporting Procedures And Safety Health Protocols. "payment Terms And Schedule " To Ensure Payment For The Salaries And Other Benefits In Favor Of The Security Guard (based On The Computation (see Annex A) And Will Adopt Any Increase Based On Dole Mandate). The Following Documents Shall Be Submitted On A Monthly Basis: "a. Copy Or Certified True Copy Of Payroll Journal Showing The Actual Salaries Collected And Received Including Other Benefits By The Security Guards For Each Month. B. Copy Or Certified Ture Copy Of Official Receipts For Sss, Philhealth, Sif And Pag-ibig Fund Remittances. C. Copy Or Certified True Copy Of Pay Slip Of The 13th Month Pay And Certification Of 5-day Incentive Leave One (1) Year Of Service." "other Terms And Conditions " The Security Guard On Duty Shall Work Eight (8) Hours Daily Including Saturdays, Sundays And Holidays The Security Guards Must Be Properly Knowledgeable Regarding Fire Safety Awareness And Emergency Procedures. The Security Guards Assigned Shall In No Way Be Employees Of Darpo Albay As They Are For All Intents And Purposes Employees Of A Private Security Agency. They Should Not Be Connected By Affinity Or Consanguinity To Any Dar Albay Employees. The Security Guards Shall Upon A Directive From Darpo Albay Management, Written Or Unwritten, Shall Inspect And/or Conduct Bodily Search Of Any Person Entering Or Leaving The Premises Darpo Albay. When Conducting Inspection And Bodily Search, The Guards Shall Exercise Utmost Courtesy Towards Any Persons Concerned So As Not To Unduly Antagonize Or Hurt Their Feelings, And Shall Preserve The Good Public Relations Of Darpo Albay And The Private Security Agency And Its Patrons. The Private Security Agency Shall Be Responsible And Liable For Any Loss Of Or Damage To Properties Including Injury Of Any Of The Officers And Employees Of Darpo Albay When It Happens Within The Premises Of The Latter Being Guarded. If Such Damage, Loss, Injury Or Death Is Due To The Fault, Negligence, Misconduct And/or Refusal Of The Security Guard (s) To Execute And Adhere Strictly To The Usual Precaution Or To Exercise The Necessary Diligence For Safeguarding Properties And Persons Called For The Nature Of The Business Of Darpo Albay, Except When Such Damage Or Loss Is Caused By Fortuitous Events. Any Loss Or Damage To Properties Must Be Reported In Writing By The Security Guard (s) On Duty Within Twenty-four (24) Hours From Knowledge Thereof. In The Event That Any Of The Property Being Guarded Moved Elsewhere, The Item Subject Thereof Must Be Recorded And Entered Into The Logbook By The Security Guard. They Shall Not Allow Any Properties Of Darpo Albay To Be Taken Out Of The Premises Without The Written Pass Or Authorization From Darpo Albay Authorized Representatives. The Performance Of Assigned Security Guards Is Subject To The Control And Supervision Of The Private Security Agency Relative To The Stipulated Services And Not To The Means And Method Of Accomplishing The Same. Darpo Albay May Require Replacement Of Any Security Guard Whose Conduct Is Unsatisfactory Or Prejudicial To The Interest As Determined By The Former. Security Guards Must Show Respect At All Times By Extending Courtesy Greetings To All Dar Officials, Personnel And Clientele. All Visitors Must Be Required To Sign In The Visitors Logbook And If Applicable, Be Directly Referred To Pacu. In No Way Should Visitors Be Allowed To Directly Proceed To The Office W/o Appropriate Identification In The Logbook. "security Guard Assigned Shall At All Times Require 1.) All Drivers Of Out-going Darpo Albay Vehicle - The Approved Trip Ticket And Vehicle Gate Pass As Applicable 2.) All Personnel Going Out The Office -the Employee Gate Pass. For Trip Ticket And Vehicle Gate Pass The Same Shall Bear The Approval By Any Of The Following: A.) Provincial Agrarian Reform Program Officer Ii B.) Chief Administrative Officer C.) Chief General Services Personnel Gate Pass Shall Be Approved By The Chief Of The Division Concerned, And By The Parpo As The Case May Be." After Office Hours, Office Building Including The Rooms Must Be Inspected By The Security Guard On Duty. All Doors Should Be Locked And All Lights, Air Conditioners And Computer Units Must Be Turned-off. Entry And Exit Of Personnel In The Office Premises Should Be Duly Recorded By The Security Guard On Duty. This Is To Ensure Proper Documentation If Ever Any Untoward Incident And/or Investigation Happens. Employee/s Coming To The Office During Saturdays And Sundays And Holidays Should Be Required To Present Authority As To Its Purpose Duly Approved By The Division Chief Concerned, Except On Emergency Cases Where The Purpose Is To Get Belongings Left By The Employees Concerned But Should Be Accompanied By The Guard On Duty. "attachment - Computation Schedule " Annex "a"