Civil Service Commission Tender

Description Bids And Awards Committee Request For Quotation Rfq No. 2024-11-097 November 21, 2024 The Civil Service Commission - National Capital Region (csc-ncr), Through Its Bids And Awards Committee (bac), Will Undertake A Small Value Procurement For The Supply And Delivery Of Toners With Free Use Of Printers For The Calendar Year 2025 In Accordance With Section 53.9 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184, As Follows: Name Of Project: Supply And Delivery Of Toners With Free Use Of Printers For The Calendar Year 2025 Deadline For Submission: Quotations Must Be Submitted Not Later Than 10:00 A.m. Of December 2, 2024 Place Of Delivery: Civil Service Commission - National Capital Region No. 25 Kaliraya St., Barangay Doña Josefa Quezon City I. Specific Deliverables Item # Quantity Unit Description Supplier’s Product Specifications Unit Bid Price Total Bid Amount Lease Of The Following Printers 90 Units Monochrome Printers 12 Units Colored Printers Delivery Of The Following Toners Compatible With The Printers To Be Leased Based On The Following Schedules 1st Week Of February 2025 150 Cart Toner, Cartridge, Monochrome 20 Set Toner For Colored Printer 4 Colors Per Set 1st Week Of April 2025 150 Cart Toner, Cartridge, Monochrome 20 Set Toner For Colored Printer 4 Colors Per Set 1st Week Of July 2025 150 Cart Toner, Cartridge, Monochrome 20 Set Toner For Colored Printer 4 Colors Per Set 1st Week Of October 2025 150 Cart Toner, Cartridge, Monochrome 20 Set Toner For Colored Printer 4 Colors Per Set Ii. Approved Budget For The Contract The Approved Budget For The Contract (abc) Is Nine Hundred Ten Thousand Pesos Only (php 910,000.00). Iii. Technical Specifications A. Project Title Supply And Delivery Of Toners With Free Use Of Printers For The Calendar Year 2025 B. Objective To Supply And Deliver Toners As Well As Provide Free Use Of Printers (monochrome And Colored) For The Utilization Of Csc-ncr Officials And Employees In The Performance Of Their Work. C. Duration Of The Contract The Contract Duration For The Supply And Delivery Of Toners With Free Use Of Printers For The Calendar Year 2025 Shall Be One (1) Year Reckoned From The Date Indicated In The Notice To Proceed (ntp) To Be Issued By The Csc-ncr. D. Scope Of Work And Services 1. The Contractor Shall Supply And Deliver Toners As Well As Provide Free Use Of Printers For The Calendar Year 2025 For The Utilization Of The Csc-ncr. 2. The Contractor Shall Supply And Deliver Toners Compliant With The Printers To Be Delivered By The Contractor Free Of Charge. These Toners Shall Be Delivered On The Prescribed Schedule Below: 1st Week Of February 2025 150 Cart Toner, Cartridge, Monochrome 20 Set Toner For Colored Printer 4 Colors Per Set 1st Week Of April 2025 150 Cart Toner, Cartridge, Monochrome 20 Set Toner For Colored Printer 4 Colors Per Set 1st Week Of July 2025 150 Cart Toner, Cartridge, Monochrome 20 Set Toner For Colored Printer 4 Colors Per Set 1st Week Of October 2025 150 Cart Toner, Cartridge, Monochrome 20 Set Toner For Colored Printer 4 Colors Per Set 3. The Contractor Shall Provide Technical Support Services During Official Working Hours Of The Csc-ncr On The Utilization By The Csc-ncr On The Use Of Printers To Be Delivered By The Contractor Should There Be Technical Difficulties Encountered By The Csc-ncr. The Modalities For The Rendition Of Technical Support By The Contractor Can Be Through Telephone Call, In-person Inspection Of Printers And/or Toners, Depending On The Needs Of The Csc-ncr. 4. The Contractor Shall Address Any Report For Technical Support And/or Request For Problem Resolution By The Csc Ncr On Any/all Printer/toner Complaints Within Four (4) Hours After Request By The Csc-ncr. 5. The Contractor Shall Replace All Identified Defective Toners Within Seven (7) Days Upon Request By The Csc-ncr. E. Warranties And Undertaking Of The Contractor 1. The Contractor Warrants That It Shall Conform Strictly To The Terms And Conditions Of This Request For Quotation. 2. The Contractor Warrants, Represents And Undertakes Reliability Of The Services And That Their Manpower Complement Is Qualified And Dedicated To Do The Service Required To The Satisfaction Of The Csc-ncr. 3. The Contractor In The Performance Of Its Services Shall Secure And Maintain At Its Own Expense All Registration, Licenses Or Permits Required By National Or Local Laws And Shall Comply With The Rules, Regulations, And Directives Of Regulatory Authorities And The National Government. 4. The Contractor Shall Neither Assign, Transfer, Pledge, Nor Sub-contract Any Part Or Interest Under This Contract. 5. The Contractor Warrants That Its Quotation To Be Submitted To The Csc Ncr Shall Be Inclusive Of All Taxes Required To Be Paid By The Government Such As Final Withholding Value Added Tax (services) Of Five Percent (5%), And Expanded Withholding Tax Of Two Percent (2%), And Such Other Taxes As May Be Required By The Government. 6. The Contractor Warrants That The Price Indicated In Its Quotation/contract Shall Be Fixed And Is Not Subject To Any Price Escalation For The One (1) Year Duration Of The Contract. F. Terms Of Billing And Payment 1. The Contractor Shall Be Paid By The Csc Ncr Upon Provision Of The Licenses For This Project Subject To The Required Final Witholding Vat (services) Of Five Percent (5%) And Expanded Withholding Tax Of Two Percent (2%). 2. The Contractor Shall Send To The Csc Ncr Its Billing Statement On A Monthly Basis For The Duration Of This Contract 3. Payment Shall Be Made Within A Reasonable Time From The Submission Of The Documentary Requirements Such As, But Not Limited To The Following, Based On Existing Accounting And Auditing Laws, Rules And Regulations: (i) Sales Invoice/billings; And (ii) Certificate Of Acceptance Issued By The Csc Ncr. 4. No Advance Payment Shall Be Allowed Pursuant To Section 88 Of Presidential Decree No. 1445 Which Prohibits Against Advance Payment On Government Contracts. G. Other Terms And Conditions: 1. The Contractor Shall Provide Correct And Accurate Information Required To Be Submitted In This Request For Quotation, As Well As Those Required Under Relevant Laws, Rules And Regulations. 2. The Price Quotation To Be Submitted By The Contractor Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission Thereof. 3. The Price Quotation To Be Submitted By The Contractor Shall Be Denominated In Philippine Peso And Is Understood To Include All Taxes, Duties, And/or Levies Payable, Or Other Fees As May Be Required By The Government. 4. The Quotations Submitted By The Contractor Exceeding The Abc Shall Be Rejected. 5. The Award Of Contract Shall Be Made To The Contractor Who Submitted The Lowest Calculated And Responsive Quotation Which Complies With The Technical Specifications And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Contractor Or Any Of Your Duly Authorized Representative/s. 7. The Project For The Supply And Delivery Of Toners For The Calendar Year 2023 Shall Be Made In Accordance With The Requirements Specified In The Technical Specifications And Other Terms And Conditions Of The Contract. 8. The Csc-ncr Shall Have The Right To Inspect And/or Test The Services To Guarantee Its Conformity To The Technical Specifications And Other Terms And Conditions Of The Contract. 9. In Case Two Or More Contractors Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Csc-ncr Shall Adopt And Employ “throwing Of Dice” As The Tie-breaking Method In Accordance With Government Procurement Policy Board Circular (gppb) 06-2005. 10. The Implementation Of The Contract Shall Be In Accordance With The Provisions Of Ra No. 9184, Its Irr, And Other Related Issuances By The Gppb. Iv. Documentary Requirements All Interested Contractors Shall Submit Its Quotation Together With The Following Documents Not Later Than 10:00 A.m. Of December 2, 2024: 1. Philgeps Registration Number; 2. 2024 Business/mayor’s Permit; 3. Income Or Business Tax Return (to Be Submitted Before Award Of Po/contract); 4. Notarized Omnibus Sworn Statement (to Be Submitted Before Award Of Contract); 5. The Csc-ncr, After Notice, May Require The Contractor To Submit Completed Contracts For The Conduct Of The Post-qualification Procedure In Accordance With Ra No. 9184, Its Irr And Other Gppb Related Issuances. For Further Inquiries, You May Directly Coordinate With Ms. Maybelline N. Galang At Tel. No. 02-87410697. The Quotation May Be Submitted Through E-mail At Cscncrbac@gmail.com Or Deliver Sealed Quotation To The Address Below: Bids And Awards Committee No. 25 Kaliraya Street, Barangay Doña Josefa Quezon City The Csc-ncr Reserves The Right To Reject Any Or All Quotations/bids, To Waive Any Minor Defects Therein. To Annul The Bidding Process, At Any Time Prior To The Issuance Of The Purchase Order/contract, Without Thereby Incurring Any Liability To The Affected Supplier/bidder, And To Accept Only The Offer That Is Most Advantageous To The Government. The Csc-ncr Assumes No Responsibility Whatsoever To Compensate Or Indemnify Suppliers/bidders For Any Expenses Incurred In The Preparation Of Their Quotation/bid. Atty. Mary Grace P. Dugay Chairperson, Bids And Awards Committee Contractor’s Conformity I Hereby Certify To Comply And Deliver The Services Stated In This Request For Quotation Dated December 2, 2024 Subject To Its Technical Specifications And Other Terms And Conditions Thereof. _______________________ _____________________________ ________________ Name Of Company/bidder Signature Over Printed Name Of Date Representative