Central Bank Of The Philippines Tender

Description Request For Quotation 1. The Bangko Sentral Ng Pilipinas Requests The Submission Of Quotations/proposals For The Following Requirement/s: Name Of The Requirement/brief Description/approved Budget For The Contract (abc): Supply And Delivery Of Various Office Supplies, As Per Bsp Minimum Technical Specifications: Lot No. Reference Description/qty. Abc, Inclusive Of All Applicable Taxes And Other Charges 1 Bac-ho Gs No. 2024-0475 Dated 12 February 2024 3,000 Pcs. Envelope, Letter, With Print Php26,220.00 2 Bac-ho Gs No. 2024-0476 Dated 12 February 2024 500 Pcs. Envelope, Documentary, With Print Php10,290.00 3 Bac-ho Gs No. 2024-0477 Dated 12 February 2024 500 Pcs. Envelope, Expanding, With Print Php28,985.00 (quotations/proposals Exceeding The Abc Per Lot Shall Be Disqualified.) Delivery Period For All Lots : Within Forty-five (45) Calendar Days Reckoned From The Date Of The Execution Of The Purchase Order. Alternative Method Of Procurement : Negotiated Procurement – Small Value Procurement 2. All Particulars And Activities Relative To Eligibility Of Suppliers, Evaluation Of Quotations/proposals, Validation, And Award Of Contract Shall Be Governed By 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184 (2016 Revised Irr). Activity Schedule Details A. Issuance Of Rfq Starting 13 February 2024 Hard Copies Of Documents Are No Longer Issued For The Duration Of Community Restrictions B. Deadline Of Submission Of Quotations/ Proposals 16 February 2024; 12:00 N.n. Late Bids Shall Not Be Accepted. • Online Or Electronic Submission To The Following E-mail: A. Prmdi-dpc@bsp.gov.ph B. Guevarrarv@bsp.gov.ph Or • Physical Submission Of Hard Copy At Designated Bid Box For Delegated Procurement Located At Gate 3 Reception Lobby, Bangko Sentral Ng Pilipinas, A. Mabini Corner P. Ocampo Sr. Sts., Malate, Manila How To Submit Quotation/proposal For Manual Submission: 1. Supplier’s Representative Or Courier Service Provider Shall Fill-up The Bid Submission Form (bsf) Available At The Gate 3 Reception Lobby. 2. Insert The Bsf (front Portion Facing Up) In The Time Stamp Machine Twice To Indicate The Time Of Submission Of The Quotation/proposal In The Bsf 3. Drop The Quotation/ Proposal In The Bid Box. As Precautionary Measure, Participating Suppliers Are Instructed To: 1. Wrap/enclose Bidding Documents With Plastic, Preferably Clear To Facilitate Disinfection/sanitation; 2. Submit Documents At Least Thirty (30) Minutes Before The Scheduled Deadline Of Submission To Allow Time For Possible Queuing Due To Conduct Of Thermal Scanning, And For Sanitation Of The Bid Envelope(s) And Transit Of The Documents To The Procurement Management Department Office. For Electronic Submission: 1. Save, Copy Or Transfer All Electronic Documents In Separate Compressed/zipped Folders 2. Zipped Electronic Bid Folders To Be Submitted Can Be Opened Using The 7-zip Compression Tool 3. The Subject Matter Of The E-mail Shall State The Short Title Of The Requirement To Be Procured As Stated In The Procurement Opportunity, Name Of Bidder (all Caps) And The Folder And Batch Number Of The Documents Sent 4. To Avoid The Tampering Or Alteration Of Electronic Documents, Files Shall Be Sent As Attachment/s To The E-mail And Not Through A File Sharing Link. The Bsp System Can Accommodate Attachments With File Size Limit Of Up To 100mb. If The Bidder’s E-mail Has A Smaller File Size Limit (e.g., In Case Of Free Mails, Such As Gmail And Yahoomail), It May Send Files In Batches All Written Requests/queries: Procurement Management Department I Room 212, 2nd Floor, 5-storey Building Bangko Sentral Ng Pilipinas A. Mabini Corner P. Ocampo Sr. Streets, Malate, Manila Fax No.: (+632) 8708-7115 E-mail: Prmdi-dpc@bsp.gov.ph Note: All Requests Shall Be In Writing And Addressed To The Director, Procurement Management Department I. 3. Submit The Properly Filled Up Quotation/proposal On Or Before The Deadline Set Above (use Bsp-prescribed Form). Suppliers Can Modify Or Withdraw Their Quotations/proposals At Any Time Before The Deadline For The Submission And Receipt Thereof; Provided, That They Send Another Quotation/proposal, Which Is Labelled As A “modification” Of The One Previously Submitted. Prospective Suppliers Shall Have The Option Of Submitting Quotations/proposals On Any Or All Lots And Evaluation And Contract Award Shall Be Undertaken On A Per Lot Basis. 4. The Supplier With The Single/lowest Calculated Quotation (s/lcq) Shall Submit The Following Requirements Within Five (5) Calendar Days From Receipt Of Notice From The Prmd. Failure To Submit The Requirements Within The Period Prescribed Shall Result In The Non-compliance Of The Supplier’s Quotation/proposal. A. Legal Documents: A.1 Philippine Government Electronic Procurement System (philgeps) Registration Number; A.2 Valid Mayor’s/business Permit; And A.3 Supplier’s Notarized Omnibus Sworn Statement (use Gppb Prescribed Form As Per Gppb Resolution No.16-2020) Together With The Notarized Proof Of Authorization (e.g., Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney). Notes: I. If Bidding As A Joint Venture (jv), All Partners Must Submit The Above Documents; Ii. In Lieu Of The Mayor’s Permit And Philgeps Registration Number, The Philgeps Certificate Of Platinum Membership, Including Annex A, May Be Submitted, Provided That The Details Of The Mayor’s Permit Under Annex A Must Be Valid As Of Bidding Date; And Iii. For Individuals Engaged Under 53.9 Of The 2016 Revised Irr, Only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit. B. Technical Documents: B.1 Valid Notarized Jv Agreement (jva), If Applicable. B.2 Bsp Terms And Conditions Duly Signed By The Supplier’s Authorized Representative On The Conforme Page. B.3 Bsp Minimum Technical Specifications Duly Signed By The Supplier’s Authorized Representative On The Conforme Page. B.4 Submission Of Actual Sample As Per Specifications Stated In The Bsp Minimum Specifications If Submittals Are Non-compliant With The Technical Specifications, The S/lcq Shall Be Given Only One Chance To Submit A Rectified Sample Within Seven (7) Working Days From Receipt Of Notice Notes: I. The Soft Copy Of The Bsp Logo Shall Be Given To The Lowest/single Calculated Quotation Together With The Notice From Prmd I. Ii. The Address For Submission Of Actual Sample Is Gate 3, Bangko Sentral Ng Pilipinas, A. Mabini Corner P. Ocampo Sr. Sts., Malate, Manila 1004. Iii. As Social Distancing Measure, Suppliers Can Leave Their Samples/documents In The Designated Box At Gate 5 Reception Lobby And Have These Acknowledged Thru The Time And Date Stamp Machine Stationed In The Same Location. B.5 Bsp Supplied Evaluation Matrix (bspsem) Duly Accomplished By The Supplier’s Authorized Representative. Notes: I. Bidder Shall Indicate Under Column 2 The Specifications Of Its Actual Offer And Under Column 3, The Documents That Will Support Its Statement In Column 2. Ii. The Bspsem Need Not Be Signed By The Bidder’s Authorized Representative But Must Be Accomplished And Submitted As Per Schedule Indicated Above. 5. The Scanned Actual Signature Of The Authorized Representative Of The Prospective Bidder, Cropped And Pasted Handwritten Signatures, Adobe-created Signatures, Unique Figures And Symbols And Stamped Signatures Are Acceptable As E-signatures. Provided, That Original Documents Not Using Digital Signatures Shall Be Transmitted During Contract Execution. However, Text-typing The Name Of The Bidder And/or The Words “sgd. Or Original Signed” And The Like Without Distinctive Features Are Not Acceptable. 6. The Bsp Assumes No Responsibility Whatsoever To Compensate Or Indemnify Any Supplier For Expenses Incurred In The Preparation Of Quotations/proposals. 7. The Bsp Reserves The Right To Reject The Quotations/proposals Or Not Award The Contract And Makes No Assurance That A Contract Shall Be Entered Into As A Result Of This Request. 8. The Bsp May Suspend The Conduct Of Procurement Activities Adversely Affected Or Interrupted By The Declaration Of A State Of Calamity, Or Implementation Of Community Quarantine Or Similar Restrictions At Any Time During The Existence Of Such Calamity, Or Quarantine Or Similar Restrictions, And When It Has Assessed Or Determined That: (a) No Supplier Will Be Able To Submit A Quotation/proposal Or Comply With The Requirements Of The Procurement Rules Due To The Limitations Resulting From The Declaration Of A State Of Calamity, Or Implementation Of A Community Quarantine Or Similar Restrictions; Or (b) Conduct Of Procurement Activities Cannot Be Undertaken Without Endangering The Health And Welfare Of Its Personnel Despite The Work From Home Or Other Alternative Work Arrangements. 9. The Bsp May Cancel Or Terminate The Conduct Of Procurement Activities, For Any Justifiable Reason, Such As But Not Limited To: (a) Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The End-user Unit; (b) Project Is No Longer Necessary As Determined By The End-user Unit; (c) Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Bsp; Or (d) Brought About By The Declaration Of A State Of Calamity, Or Implementation Of Community Quarantine Or Similar Restrictions (sec. 35.6 Of The 2016 Revised Irr). 10. The Bsp May Declare Failure Of Bidding/procurement Based On Its Assessment And Review Of All Its Planned And Ongoing Procurement Pursuant To Section 1 Of Gppb Resolution No. 09-2020. 11. The Bsp Aims To Ensure That Only Vendors/suppliers With Known Experience And Proven Capability On The Requirements Of The Particular Contract Should Continue To Participate In Bsp Procurement. Hence, In Line With Section 9(e) Of The 2016 Revised Irr Of R.a. No. 9184, The Bsp Evaluates The Performance Of Suppliers/vendors By Rating The Supplier’s Responsiveness To Bsp Specifications/terms Of Reference, Promptness Of Delivery, Quality Of Goods/services, And Offer’s Value For Money. Sgd Leidy Zara Myeth B. Loreto Manager Attachments: Bsp Quotation/proposal Form Bsp Terms And Conditions Bsp Minimum Technical Specifications Bsp Supplied Evaluation Matrix Omnibus Sworn Statement Corporate Secretary’s Certificate/ Special Power Of Attorney