Bureau Of Customs Tender

Description 1. The Bureau Of Customs Sub-port Of Mactan Requests The Submission Of Quotations/proposals As Detailed In Annex 1 For The Following: Name Of The Requirement/brief Description : Procurement For Iso Re-certification Approved Budget For The Contract (abc) : One Hundred Thirty Thousand Pesos Only (php140,000.00) Completion Period : Reference : 2024-004mtn Mode Of Procurement : Section 52.1a Small Value Procurement 2. All Particulars And Activities Relative To Eligibility Of Suppliers, Evaluation Of Quotations/proposals, Validation, And Award Of Contract Shall Be Governed By 2016 Revised Implementing Rules And Regulations Of Republic Act No. 98184. Activity Schedule Details A. Deadline Of Submission Of Quotations/proposals January 31, 2024 9:00 A.m. • Online Or Electronic Submission To E-mails: Jennifer.duyogan@customs.gov.ph Victoria.arandillo@customs.gov.ph • Physical Submission Of Hard Copy At The Procurement Section/accounting Section, Bureau Of Customs, Sub-port Of Mactan 3. Please Take Note Of The Following Requirements And Conditions Pertaining To The Printers: Project Site : Bureau Of Customs, Sub-port Of Mactan Exact Address Of Site : Mcia, Lapu-lapu City Period Of Validity Of Quotes : 30 Days Starting From The Deadline Of Quotation Submission In Exception Circumstances, Boc May Request The Vendor To Extend The Validity Of The Quotation Beyond What Has Been Initially Indicated In This Rfq. The Proposal Shall Then Confirm The Extension In Writing, Without Any Modification Whatsoever On The Quotation (sec 28.2). Partial Quotes : Not Permitted Payment Terms / Condition On The Release Of Payment : Within Fifteen To Thirty (15-30) Calendar Days Upon Receipt Of Billing Invoice/statement Of Account And Issuance Of Inspection And Acceptance Report Boc. Payment Shall Be Made Thru Issuance Of Lbp Check. Evaluation Criteria :  Technical Responsiveness/full Compliance To The Minimum Qualification Requirement And Bill Of Quantity And Lowest Price .  Full Acceptance Of The Po/contract General Terms And Conditions Documents To Be Submitted : 1. Duly Accomplished Form As Provided In Annex 2, And In Accordance With Bill Of Quantities In Annex 1; 2. Mayor’s Or Business Permit 3. Notarized Omnibus Sworn Statement (gppb-prescribed Form) 4. Philgeps Registration Certificate (platinum) 5. For Individuals Engaged Under 53.9 Of The 2016 Revised Irr, Only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit Annexes To This Rfq : • Technical Specifications (annex 1) • Form For Submission Of Quotation (annex 2) • Instructions • General Conditions Of Contract For Services Prepared By: Approved By: Jennifer A. Duyogan Frances Margaret Quitco Procurement Officer Chief, Administrative Section Annex 1 Technical Specifications Minimum Required Technical Specification Bidder’s Offered Technical Specification And Statement Of Compliance - Repeat Audit (iso 9001: 2015) - On Site Audit - Audit Planning And Report Preparation - Annual Accreditation Fee (modular) - Travel Fees: Hotel Accommodation, Fare Please Submit The Specification Of Generator Proposed Including Product Brochure Or Catalog. Signature Over Printed Name Of Supplier’s Authorized Representative (person Who Signs This Quotation/proposal Form Shall Be The Authorized Signatory In All The Submitted Documents Of The Supplier) : Designation: : Company: : Company Address: : Date: : Telephone Number E-mail Address Mobile Number : : : Annex 2 We, The Undersigned, Hereby Accept In Full The Boc General Terms And Conditions, And Hereby Offer To Provide The Items Listed Below In Conformity With The Technical Specifications, Requirements, And Conditions Of Boc As Per Rfq Reference No.: 2024-004mtn. Procurement Of: Procurement For Iso Re-certification Item Description Total Quantity Unit Price Total Price Lot -repeat Audit (iso 9001: 2015) -on Site Audit -audit Planning And Report Preparation -annual Accreditation Fee (modular) -travel Fees: Hotel Accommodation, Fare 1 Total In Php In Words We, The Undersigned, Offer To Supply The Items Listed Above In Conformity With Specifications, Terms And Conditions Of The Rfq. Signature Over Printed Name Of Supplier’s Authorized Representative (person Who Signs This Quotation/proposal Form Shall Be The Authorized Signatory In All The Submitted Documents Of The Supplier) : Designation: : Company: : Company Address: : Date: : Telephone Number E-mail Address Mobile Number : : : Instructions: Note: Failure To Follow These Instructions Will Disqualify Your Entire Quotation. 1) Do Not Alter The Contents Of This Form In Any Way. 2) The Use Of This Rfq Is Highly Encouraged To Minimize Errors Or Omissions Of The Required Mandatory Provisions. In Cases Of Any Changes, Bidders Must Use Or Refer To The Latest Version Of The Rfq, Except When The Latest Version Of Rfq Only Pertains To Deadline Extension. If Another Form Is Used Other Than The Latest Rfq, The Quotation Shall Contain All The Mandatory Requirements/provisions Including Manifestation On The Agreement With The Terms And Conditions Below. In Case A Prospective Supplier/service Provider Submits A Filled-out Rfq With A Supporting Document (i.e., A Price Quotation In A Different Format), Both Documents Shall Be Considered Unless There Will Be Discrepancies. In This Case, Provisions In The Rfq Shall Prevail. 3) Quotations May Be Submitted Through Electronic Mail At Jennifer.duyogan@customs.gov.ph And Victoria.arandillo@customs.gov.ph 4) Quotations, Including Documentary Requirements, Received After The Deadline Shall Not Be Accepted. For Quotations Submitted Via Electronic Mail, The Date And Time Of Receipt Indicated In The Email Shall Be Considered. 5) All Pages Shall Be Signed Or Initialed By The Bidder’s Authorized Signatory. 6) Bidders Shall Provide Correct And Accurate Information Required In This Form. 7) Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 8) Price Quotation/s, To Be Denominated In Philippine Peso, Shall Include All Taxes, Duties, And/or Levies Payable. 9) Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 10) In Case Of Two Or More Bidders Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Boc Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 11) Award Of Contract Shall Be Made To The Lowest Quotation Which Complies With The Technical Specifications, Requirements And Other Terms And Conditions Stated Herein. 12) Item/s Delivered Shall Be Inspected On The Scheduled Date And Time Of The Boc. The Delivery Of The Item/s Shall Be Acknowledged Upon The Delivery To Confirm The Compliance With The Technical Specifications. 13) Liquidated Damages Equivalent To One-tenth Of One Percent (0.10%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Boc May Terminate The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 14) The Scanned Actual Signature Of The Authorized Representative Of The Prospective Bidder, Cropped And Pasted Handwritten Signatures, Adobe-created Signatures, Unique Figures And Symbols And Stamped Signatures Are Acceptable As E-signatures. Provided, That Original Documents Not Using Digital Signatures Shall Be Transmitted During Contract Execution. However, Text-typing The Name Of The Bidder And/or The Words “sgd. Or Original Signed” And The Like Without Distinctive Features Are Not Acceptable. 15) The Boc Assumes No Responsibility Whatsoever To Compensate Or Indemnify Any Supplier For Expenses Incurred In The Preparation Of Quotations/proposals. 16) The Boc Reserves The Right To Reject The Quotations/proposals Or Not Award The Contract And Makes No Assurance That A Contract Shall Be Entered Into As A Result Of This Request. 17) The Boc May Suspend The Conduct Of Procurement Activities Adversely Affected Or Interrupted By The Declaration Of A State Of Calamity, Or Implementation Of Community Quarantine Or Similar Restrictions At Any Time During The Existence Of Such Calamity, Or Quarantine Or Similar Restrictions, And When It Has Assessed Or Determined That: (a) No Supplier Will Be Able To Submit A Quotation/proposal Or Comply With The Requirements Of The Procurement Rules Due To The Limitations Resulting From The Declaration Of A State Of Calamity, Or Implementation Of A Community Quarantine Or Similar Restrictions; Or (b) Conduct Of Procurement Activities Cannot Be Undertaken Without Endangering The Health And Welfare Of Its Personnel Despite The Work From Home Or Other Alternative Work Arrangements. 18) The Boc May Cancel Or Terminate The Conduct Of Procurement Activities, For Any Justifiable Reason, Such As But Not Limited To: (a) Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The End-user Unit; (b) Project Is No Longer Necessary As Determined By The End-user Unit; (c) Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Boc; Or (d) Brought About By The Declaration Of A State Of Calamity, Or Implementation Of Community Quarantine Or Similar Restrictions (sec. 35.6 Of The 2016 Revised Irr). 19) The Boc May Declare Failure Of Bidding/procurement Based On Its Assessment And Review Of All Its Planned And Ongoing Procurement Pursuant To Section 1 Of Gppb Resolution No. 09-2020. 20) The Boc Aims To Ensure That Only Vendors/suppliers With Known Experience And Proven Capability On The Requirements Of The Particular Contract Should Continue To Participate In Boc Procurement. Hence, In Line With Section 9(e) Of The 2016 Revised Irr Of R.a. No. 9184, The Boc Evaluates The Performance Of Suppliers/vendors By Rating The Supplier’s Responsiveness To Boc Specifications/terms Of Reference, Quality Of Products/services Provided, Delivery Time Of Products/services, Quantity Of Products/services And Post Delivery Activities. Terms Of Reference Procurement For Iso Re-certification 1. Background Iso 9001:2015 Is An International Standard That Sets Out The Criteria For Implementing A Quality Management System (qms) Within An Organization. Published By The International Organization For Standardization (iso), This Standard Provides A Framework For Organizations To Enhance Customer Satisfaction, Improve Processes, And Demonstrate Their Ability To Consistently Deliver Products And Services That Meet Customer Requirements And Applicable Statutory And Regulatory Requirements. 2. Objectives Implementing Iso 9001: 2015 Can Offer Several Benefits To The Organizations: A. Enhanced Customer Satisfaction B. Improved Process Efficiency. C. Better Decision Making. 3. Technical Requirements/specifications Item Description Qty Unit -repeat Audit (iso 9001: 2015) -on Site Audit -audit Planning And Report Preparation -annual Accreditation Fee (modular) -travel Fees: Hotel Accommodation, Fare -miscellaneous 1 Lot 4. The Services Will Commence Immediately Upon The Approval Of The Contract And Notice Of Award. 5. Payment Will Be In A Form Of Check Subject To Withholding Taxes (form 2307).