Board Of Investments Makati City Metro Manila Tender

Description I. Description Procurement Of Offsite Records Storage Service Provider For The Board Of Investments (boi) Ii. Objective To Store, Safekeep And Secure Official Documents/records Of The Board Of Investments. Iii. Approved Budget For The Contract The Approved Budget For The Contract Is One Hundred Ninety-two Thousand One Hundred Ninety-two Pesos (php 192,192.00) Philippine Currency For 625 Boxes Inclusive Of Vat For A Period Of One (1) Year From Receipt Of The Notice To Proceed (ntp). Iv. Scope Of Work The Service Provider Shall Undertake To Provide The Following Services: 1. Storage And Safekeeping Of The Boi Documents. 2. Pick-up And Transport Of Documents From Boi To Storage Facility. 3. Barcoding/indexing Of All Boxes. 4. Provide Knock Down Boxes With A Size Of 16(l) X 12.5(w) X 13(h) Inches Upon Request Of Boi. 5. Retrieval And Pull-out Of Stored Boxes Upon Request Of Boi. 6. Access On Site Of Boi Documents Upon Request Of Boi. 7. Generation And Submission Of Inventory And Transaction/activity Report Upon Request Of Boi. V. Technical Requirement The Service Provider Shall Comply With The Following Requirements: 1. A Minimum Of Ten (10) Years Of Experience In Providing Records Management/off-site Archive Storage Services. 2. Iso 9001 And/or 15489-1 Or Must Be Able To Provide A Documentation Of The On-going Iso Certification. 3. Web-based/online System For Database Inventory Of All Records And Documents Delivered/stored To The Offsite Facility. 4. Storage Facility Must Be Owned By The Company. 5. Storage Facility Should Be A Stand-alone Building In A Gated Compound With 24/7 Security. 6. Storage Facility Must Be Well Ventilated And Using Steel Racks. 7. Enclosed Van Exclusively Used For Records Management Purposes. 8. The Storage Facility Structure Is Used Exclusively For Records Storage/archiving. 9. A Comprehensive General Liability And Other Appropriate Insurance On The Storage Facility. 10. Internal And External Fire Protection System In Place (early Warning Device, Fire Extinguishers, Fire Hose Cabinets, Etc.) 11. Minimum Supply Of 1,000 Gallons Of Water Reserve Per 500 Square Meter Of Records Storage Area. 12. Compliant With Ra 9514 (revised Fire Code Of The Philippines) And Have Recent Certificate Of Inspection/compliance From The Bureau Of Fire Protection. 13. 24/7 Emergency Response Team That Will React Anytime Of Disaster, Apart From The Security Manpower. 14. List Of Personnel, Their Qualifications And Trainings Attended. Trainings Must Include Those Provided By The National Archives Of The Philippines. 15. Digital Internal And External Cctv Cameras Installed Inside And Outside The Records Storage Vicinity. 16. Location Should Be Easily Accessible With Appropriate Storage Capacity Review Rooms And Good Security Measures In Place. It Should Be Within 20-kilometer Radius Of The Boi And Must Have Telephone, Fax, Copiers And Other Computerized Operations In Place. 17. Have Recent (within 5 Years) Certificate Of Satisfactory Performance (at Least 3 Copies) From Clients Preferably Government Agency Indicating The Contact Personnel And Number/s. 18. Online System For Purchase, Delivery, Retrieval, And Pick Up Of Boxes. 19. In-house Records Management Services Such As Cloud Storage And Migration, And Digital Services. Vi. Terms Of Payment Payment Shall Be Made On A Monthly Basis Within Thirty (30) Days From The Receipt Of The Billing Statement, Provided That Any Delay In The Payment Shall Not Be Taken As Violation If It Is Due To Force Majeure Or Compliance With To The Accounting Rules And Regulation. Vii. Liability The Service Provider Shall Be Liable For Any Loss, Damages, Or Destruction Of The Boi Documents Under Their Custody Amounting To Php 50.00 Per Box Unless Caused By Circumstances Beyond Their Control Including, But Not Limited To, Calamities Such As Floods, Typhoons, Earthquakes, Fire, Or Other Similar Unforeseen Events. Viii. Contract Duration The Service Contract Shall Be Effective For A Period Of One (1) Year From Receipt Of Notice Of Proceed. Ix. Contract Expiration Upon Expiration Of The Original Contract, The Same Shall Be Automatically Renewed For A Maximum Period Of Six (6) Months Or Until A Bidder Is Declared A Winner By The Head Of Procuring Entity (hope), Whichever Comes Earlier. X. Contract Termination The Boi May, At Any Given Time, Terminate The Contract For Breach Of Any Of The Provisions Thereof And Other Legal Causes By Serving A Written Notice To The Other Party At Least Thirty (30) Days Before The Intended Date Of Termination. Upon Termination/expiration Of Service Contract, The Service Provider Shall Shoulder All Related Charges And Expenses (pull-out And Transport) For The Transfer Of The Boxes To New Site.