Anti Money Laundering Council Tender

Description Terms Of Reference Purchase Request No. 24-027 One (1) Year Subscription Of Zoom License Brief Description This Project Is For The Procurement Of Zoom License Subscription Of The Amlc. The Approved Budget For The Contract (abc) Is Php718,693.50. Instructions To Suppliers Note: Suppliers Who Do Not Comply With Any Of The Requirements, Including The Use Of The Prescribed Forms, In The Terms Of Reference Shall Be Automatically Disqualified. Form Of Quotation: Suppliers Are Required To Submit Its Quotation Using The Prescribed Form (see Page 7-9) By The Anti-money Laundering Council (amlc). Documentary Requirements: The Following Documentary Requirements Should Be Submitted At The Time Of The Submission Of The Supplier’s Quotation: • Mayor’s/business Permit (bir Certificate Of Registration For Individual Supplier) • Philgeps Registration Number/certificate • Income/business Tax Return • Omnibus Sworn Statement And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative [use Amlc Prescribed Form] (see Pages 10-13); Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Supplier. Submission Of Quotation: The Quotation And Documentary Requirements May Be Submitted Electronically To: Camille Anne Y. Alag Account Officer Calag@amlc.gov.ph Copy Furnished: Atty. Art Ryan P. Negapatan Head, Bac Secretariat Anegapatan@amlc.gov.ph General Conditions Quotation Price: Supplier’s Quotation Shall Be Inclusive Of 12% Value-added Tax And Other Incidental Expenses, Including, But Not Limited To Notarial Expenses. Quotation Validity Period: Quotations Shall Be Valid For Sixty (60) Calendar Days From Receipt By The Bac Secretariat. Performance Security: • To Guarantee The Faithful Performance Of Its Obligations Under The Contract In Accordance With The Terms Of Reference, The Winning Supplier Shall Post A Performance Security Upon Or After Receipt Of The Notice Of Award, But Prior To The Receipt Of The Purchase Order. • The Performance Security Shall Be In The Form Of Cash Or Cashier’s/manager’s Check Issued By A Universal Or Commercial Bank. • The Performance Security Shall Be Five Percent (5%) Of The Total Contract Price. • The Performance Security Shall Be Denominated In Philippine Pesos And Posted In Favor Of The Amlc, Which Shall Be Forfeited In The Event It Is Established That The Winning Supplier Is In Default In Any Of Its Obligations Under The Contract. • The Performance Security Shall Remain Valid Until Issuance By Of The Certificate Of Final Acceptance (cfa) By The End-user. • The Performance Security May Be Released By The Amlc After The Issuance Of The Certificate Of Final Acceptance, Subject To The Following Conditions: (a) Amlc Has No Claims Filed Against The Winning Supplier; (b) It Has No Claims For Labor And Materials Filed Against The Contractor; And (c) Other Terms Of The Contract. Delivery Period/completion Period/contract Period: The Delivery Period Shall Be Within Fifteen (15) Calendar Days From The Date Of Receipt Of The Purchase Order Liquidated Damages: • A Delay By The Supplier In The Full Delivery Of The Goods/services Shall Render The Supplier Liable For Liquidated Damages, Which Shall Be Deducted By The Amlc From Each Payment Or Total Contract Price In Case Of One-time Payment. • Liquidated Damages Shall Be Equal To One-tenth (1/10) Of One Percent (1%) Of The Total Contract Price For Every Day Of Delay. Payment: • Payments Shall Be Made Only Upon The Issuance Of The Inspection And Acceptance Report (iar) By The Inspection And Acceptance Committee (iac). • No Payment Shall Be Made For Supplies And Materials Not Yet Delivered Or Services Not Yet Rendered. • The Supplier’s Request For Payment Shall Be Made In Writing, Accompanied By An Invoice Describing, As Appropriate, The Goods Delivered And/or Services Performed, And By Documents Submitted Pursuant, And Upon Fulfillment Of Other Obligations Stipulated In These Terms Of Reference. • Payments Shall Be Made Promptly By The Amlc Within Thirty (30) Days From Issuance Of The Iar By The Iac. • The Currency In Which Payment Is To Be Made Shall Be In Philippine Pesos. Warranty: • The Supplier Warrants It Has, And Will At All Times During The Term Of The Service, Maintain The Requisite Personnel, Competence, Skills, And Resources Necessary To Provide The Required Services Under These Terms Of Reference. The Supplier Also Warrants That The Services Shall Be Performed In A Workmanlike Manner And In Compliance With All Applicable Laws And Regulations. The Supplier Further Warrants The Availability Of Service, Service Parts And Maintenance Services, Including Repair Services And Preventative Maintenance, During The Term Of The Service. Additionally, The Supplier Warrants That The Service Rendered Is Fit For The Use For Which It Was Intended. Technical Specifications: Item Specification Units Delivery Schedule 1 One Year Zoom License Subscription With Webinar And Large Meeting Add-ons 1 Lot The Delivery Period Shall Be Within Fifteen (15) Calendar Days From The Date Of Receipt Of The Purchase Order 2 Meeting • Quantity – 5 Host Licenses • Host Up To 100 Participants • With Breakout Rooms And Waiting Rooms • One-click Start Or Join • 5 Gb Of Cloud Recording Storage (per License) • Play Video With Audio 3 Chat • Mobile And Desktop Meeting Client With Presence And • Instant Messaging (im) • File Sharing And Content Library • Switch To Video And Audio Conference 4 Webinar Add On • Quantity – 1 Host License • Up To 3,000 Participants With Video, Voice, And Screen Sharing • Only The Host And Panelist Can Mute/unmute Their Own Audio. • Only The Host Can Mute/unmute The Attendees • Attendees Join In Listen Only Mode • Facebook Live And Youtube Integration • With Scheduling, Registration, Reporting And Host Controls For User Management. • With Polling, Chat, Q & A And Promotion Of Attendee To Panelist For Collaboration And Engagement Tools 5 Large Meeting Add On • Quantity – 1 Host License • Minimum Of 300 Interactive Participants • All Participants Can Share Their Audio, Video, And Screen 6 Others • Technical Support Thru Ticket, Chat Or Phone • The Supplier Shall Comply With The Covid-19 Protocols, Including Swab Test, If Required, By The Bangko Sentral Ng Pilipinas To Gain Entry In The Amlc Premises And Shall Be Coordinated With Itss Three (3) Days Before The Intended Service. Other Requirements/conditions: Requirement For Submission Of Samples Or Product Brochures/conduct Of Product Demonstration (for Evaluation Purposes): • The Supplier Shall Submit A Product Brochure/data Sheet Of The Offered Product Upon Submission Of Quotation And Documentary Requirements. Submittals During The Implementation Stage: • The Supplier Shall Submit And Complete The Following Deliverables Within Fifteen (15) Calendar Days From Receipt Of Purchase Order: O Certificate / Proof Of Entitlement For 1 Year Subscription; O Load The License Subscription For Zoom; And O Delivery Receipt Suppletory Application Of The Civil Code And The Procurement Law: In The Absence Of Express Provision In These Terms Of Reference, The Mandatory Provisions Of The New Civil Code And The Government Procurement Reform Act Shall Have Suppletory Application In The Contract Between The Amlc And The Winning Supplier. The Purchase Order, Together With The Purchase Request, These Terms Of Reference, Supplier’s Quotation, And Notice Of Award, Shall Constitute The Agreement Between The Amlc And The Winning Supplier To Which The Contract Will Be Awarded.