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. By Speed Post/ Courier Tele: 0172-2641221 Fax: 0172-2642352 No. 3 Base Repair Depot Air Force Station Chandigarh-160003 02 Mar 19 3BRD/2753/23/P5(PC) M/S _______________ _____________________ REQUEST FOR PROPOSAL INVITATION OF BIDS FOR PROVISIONING OF INTEGARTED LIGHTING AND MUSIC SYSTEM AROUND THE JOGGING TRACK AT SPORTS GROUND OF 3BRD, AF UNDER TWO BID SYSTEM Dear Sir/Madam, 1. Bids in sealed cover are invited for supply of items listed in Part II of this RFP. Please super scribe the above mentioned Title, RFP number and date of opening of the Bids on the sealed cover to avoid the Bid being declared invalid. RFP REFERENCE NUMBER : 3BRD/2753/23/P5 (PC)(2018-19) DATED 04 Mar 19 DATE OF OPENING OF BIDS : 12 Mar 19 2. The address and contact numbers for sending Bids or seeking clarifications regarding this RFP are given below a. Bids/queries to be addressed to: AOC 3 BRD, Air Force Chandigarh - 160003 b. Postal address for sending the Bids: Air Officer Commanding C/o Sports Section 3 BRD, Air Force Chandigarh (UT) Pin Code 160003 c. Name/designation of the contact personnel: OIC Stn Adv &Sports Section d. Telephone numbers of the contact personnel: 0172-2641090-95/ Extn-7237/7241 e. e-mail ids of contact personnel: N/A f. Fax number: 0172-2642352 3. This RFP is divided into five Parts as follows: (a) Part I – Contains General Information and Instructions for the bidders about the RFP such as the time, place of submission and opening of tenders, Validity period of tenders, etc. (b) Part II – Contains essential details of the items/services required, such as the Schedule of requirements (SOR), Technical Specifications, Delivery Period, Mode of Delivery and Consignee details. (c) Part III – Contains Standard Conditions of RFP, which will form part of the Contract with the successful Bidder. (d) Part IV – Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder. (e) Part V – Contains Evaluation Criteria and Format for Price Bids. . -2- 4. This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it become necessary at any stage. Part I – General information 1. Last date and time for depositing the Bids: 12 Mar 2019 by 1000Hrs (Date to be mentioned in terms of DD MM YEAR) The sealed Bids should be deposited/reach by the due date and time. The responsibility to ensure this lies with the Bidder. 2. Manner of depositing the Bids: Sealed Bids along with the filled DPM 5 form in all respect which is placed as App‘B’ to this RFP, should be either dropped in the Tender Box or sent by registered post at the address given above so as to reach by the due date and time. Late tenders will not be considered. No responsibility will be taken for postal delay or non-delivery/non-receipt of Bid documents. Bids sent by FAX or e-mail will not be considered (unless they have been specifically called for by these modes due to urgency). 3. Time and date for opening of Bids: 12 Mar 2019 at 1100Hrs (If due to any exigency, the due date for opening of the Bids is declared a closed holiday, the Bids will be opened on the next working day at the same time or on any other day/time, as intimated by the Buyer). 4. Location of the Tender Box: Sub-guard Room (Main Gate) 3 BRD Air Force Chandigarh only those Bids that are found in the tender box will be opened. Bids dropped in the wrong Tender Box will be rendered invalid. 5. Place of opening of the Bids: Sports section, 3 BRD Air Force Chandigarh. The Bidders may depute their representatives, duly authorized in writing, to attend the opening of Bids on the due date and time. This event will not be postponed due to non-presence of your representative. 6. Two-Bid system: In case of the Two-bid system, only the Technical Bid would be opened on th

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