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NTPC LIMITED (A Government of India Enterprise) VOLUME I SECTION – I INSTRUCTION TO BIDDERS Volume-I Section I Instructions to Bidders Revision 1.0 Revision 1.0 Page 2 of 20 Sl. no Index 1 Introduction 2 General Information 3 Content of Bidding Documents 4 Benefits To MSEs 5 Cost of Bidding 6 Clarification on Bidding Documents 7 Corrigendum/ Amendment to Bidding Documents 8 Language of Bid 9 Bid Proposal 10 Documents Comprising the Bid 11 Bid Prices 12 Price Basis 13 Bid Currencies 14 Bid Security / Earnest Money Deposit (EMD) 15 Confirmation of BGs through Structured Financial Messaging System (SFMS)/SWIFT 16 Ineligibility For Future Tenders 17 Period of Validity of Bids (Techno-Commercial Bid and Price Bid) 18 Nil Deviation 19 Format and Signing of Bid 20 Submission of Bids 20.1 Physical bid 20.1.1 Earnest Money Deposit etc. 20.2 on-line 20.2.1 Techno-Commercial Bid 20.2.2 Price Bid 21.0 Deadline for Submission of Bids 22.0 Modification and Withdrawal of Bids 23.0 Opening of Bids 24 Clarification on Bids 25 Preliminary Examination Of Techno-Commercial Bids 26 Evaluation Of Techno-Commercial Bids 27 Preliminary Examination Of Price Bid 28 Discrepancies In Bid 29 Evaluation Criteria 30 Evaluation Of Bids 31 Contacting The Employer 32 Employer’s Right To Accept Any Bid And To Reject Any Or All Bids 33 Award Criteria 34 Construction of Contract Volume-I Section I Instructions to Bidders Revision 1.0 Revision 1.0 Page 3 of 20 35 Notification of Award 36 Corrupt or Fraudulent Practices 37 Fraud Prevention Policy 38 Banning Policy 41 Indian Agents Volume-I Section I Instructions to Bidders Revision 1.0 Revision 1.0 Page 4 of 20 1.0 NTPC Limited, a Govt. of India Enterprise referred to herein as ‘the Employer’, intends to engage an agency for supply of Goods and related Services as per specifications, Scope of Work as detailed in the Bidding documents. 2.0 General Information The prospective Bidders are invited to submit a “Technical & Commercial Bid” and “Price Bid” for the package. Methodology for submission of Bid has been detailed hereunder in this document. Reverse Auction is not applicable. 3.0 Content of Bidding Documents The items and services required, bidding procedures, order/contract terms and technical requirements are prescribed in the bidding documents. The bidding documents include the following sections: NIT Notice Inviting Tender (NIT)/Tender Enquiry/Invitation for Bid(IFB) Volume-I, Section-I Instruction to bidder (ITB) Volume-I, Section-II General Purchase Conditions (GPC) Volume-I, Section-III Standard formats & Check lists etc. Volume-II, Section-I Special Purchase Conditions (SPC) Volume-III Technical specifications & Scope of work Bill of Quantity Bill of Quantity (BOQ) The Bidder is expected to examine all instructions, forms, terms, conditions, specifications and other information in the bidding documents. Failure to furnish all information required as per the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may result in rejection of its bid. 4.0 Benefits To MSEs Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods produced and services rendered, shall be issued the bid documents free of cost and shall be exempted from paying Earnest Money Deposit. Further, in case of tenders where splitting of

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