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LETTER HEAD OF BIDDER (As enrolled on the e-Procurement Portal of MCL) FORMAT OF “Letter of Bid” To, The Tender Committee Mahanadi Coalfields Limited Sub. : Letter of Bid for the work “Hiring of One (1) Car (Indigo, Swift Dzire or its equivalent) fitted with AC for SO (Civil) for 12 hrs per day duty for two years at Basundhara Area (682 days).” Ref.: 1. MCL/GM/BA/EM/e-Proc/2018-19/58 Dt: 07/10/2018 2. Tender ID: 2018_MCL_116776_1 Dear Sir, This has reference to above referred bid. I/we have read and examined the conditions of contract, Scope of Work, technical specifications, BOQ and other documents carefully. I /We am/are pleased to submit our bid for the above work. I/We hereby unconditionally accept the bid conditions and bid documents in its entirety for the above work and agree to abide by and fulfill all terms and conditions and specifications as contained in the bid document. I/we here by submit all the documents as required to meet the eligibility criteria as per provision of the bid notice/document. I/We hereby confirm that this bid complies with the Bid validity, Bid security and other documents as required by the Bidding documents. If any information furnished by me/us towards eligibility criteria of this bid is found to be incorrect at any time, penal action as deemed fit may be taken against me/us for which I/We shall have no claim against MCL. Until a formal agreement is prepared and executed, this bid and your subsequent Letter of Acceptance/Work Order shall constitute a binding contract between us and Mahanadi Coalfields Ltd. Should this bid be accepted, we agree to furnish Performance Security within 28 days of issue of letter of acceptance and commence the work within 10 days of issue of letter of acceptance. In case of our failure to abide by the said provision Mahanadi Coalfields Ltd. shall, without prejudice to any other right or remedy, be at liberty to cancel the letter of acceptance/ award and to forfeit the Earnest Money and also be debar us from participating in future tenders for a minimum period of 12 months. (This document is digitally signed by the DSC holder authorized by the bidder and therefore no physical signature is required)

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